HR Assistant

Position Summary

We are seeking a dedicated and organized HR Assistant to facilitate the everyday functions of our Human Resources department. In this role, you will be involved in recruitment coordination, onboarding processes, employee record management, HR administration, and various HR-related tasks to promote effective and seamless HR operations.

This position suits individuals who enjoy engaging with others, possess strong organizational skills, and excel in a dynamic environment.

Primary Duties

HR Administration

• Provide administrative assistance for daily HR functions.
• Keep employee records, HR databases, and personnel files current and accurate.
• Draft HR-related documents, letters, and reports.
• Ensure the accuracy and timeliness of employee records.

Recruitment Assistance

• Schedule interviews with candidates and hiring managers.
• Arrange interview logistics and communicate relevant details.
• Assist in job postings across recruitment platforms.
• Support candidate screening and recruitment administrative tasks.
• Maintain recruitment trackers and candidate files.

Onboarding & Offboarding

• Manage onboarding processes for new employees.
• Prepare onboarding documents and related employment paperwork.
• Facilitate employee orientation and induction sessions.
• Assist with offboarding tasks and exit documentation.

HR Operations

• Help manage leave administration and attendance tracking.
• Support payroll preparation by keeping employee information and HR documentation updated.
• Address employee inquiries regarding HR policies and procedures.
• Assist in organizing employee engagement events and HR initiatives.

Compliance & Documentation

• Ensure HR documentation adheres to company policies and employment laws.
• Maintain the confidentiality of employee information.
• Support HR audits and reporting as required.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR or administrative roles.
• Recent graduates with relevant internship experience are encouraged to apply.
• Solid understanding of HR administrative processes.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management abilities.
• Strong interpersonal and communication skills.
• Capable of handling confidential information professionally.
• Able to work autonomously as well as collaboratively within a team.

Preferred Qualifications

• Familiarity with HRIS or payroll software.
• Knowledge of the Singapore Employment Act and MOM regulations.
• Experience in recruitment and onboarding support.

To apply, please submit your comprehensive resume in MS Word format to [HIDDEN TEXT] including:

• Educational background
• Work experience
• Details of each employment history
• Reasons for leaving previous positions
• Last drawn salary
• Expected salary
• Date of availability