Legal Administrator

Job Responsibilities

1. Management of Law Firm Retention Documentation Prepare ECAT and retention agreements, including both new and renewal contracts.
2. Distribute agreements via email for signature collection.
3. Oversee and track law firm renewals, which occur approximately every two years.
4. Oversight of Law Firm Invoice Management Aid in tracking invoices that have been reviewed and approved.
5. Generate monthly reports detailing legal expenses.
6. Monitor expenditures related to ECAT and evaluate renewal requirements.
7. Reporting on Legal Actions for License Compliance Keep updated records on the status of legal actions involving all Asia Pacific countries and their respective law firms.
8. Tracking and Reporting of Legal Cases Manage the process of tracking and reporting on legal cases, including relevant metrics.
9. Preparation of Legal Documents Assist in drafting and preparing basic legal documents for signatures.
10. Provision of Administrative Support Carry out various tasks, including managing travel arrangements and expense claims.

Required Skills, Experience, & Qualifications

• Experience working in a law firm or legal department is desirable.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Teams, etc.).
• Excellent communication and organizational abilities, including managing email correspondence, phone calls, and coordinating meetings.
• Adept at learning quickly, detail-oriented, and able to work independently with a proactive approach.