Company Secretarial Assistant

This position reports directly to our Company Secretary and plays a crucial role in delivering vital support to the Corporate Secretarial team. The successful candidate will collaborate closely to provide a professional and thorough Company Secretarial service to the Dyson Board while ensuring robust corporate and subsidiary governance throughout the Group.

The role encompasses responsibilities related to Board and Board Committee support, global entity management, and corporate governance, offering a diverse and dynamic range of legal-administrative tasks.

Key Responsibilities:

Corporate Secretarial Support and Compliance

• Assist the team with Board and Committee activities, including scheduling board meetings and preparing meeting materials and performance packs;
• Draft board/directors' resolutions and other corporate secretarial documents as needed to meet the requirements of group companies and facilitate the execution of corporate documents/resolutions.
• Coordinate with local corporate secretarial service providers, external legal counsel, notaries, auditors, and banks on corporate secretarial and compliance issues, including statutory filings (e.g., ACRA), bank account openings, UBO Registers, XBRL conversions, and statutory audit and Annual Return filings for group entities.
• Address KYC and other corporate secretarial inquiries from both internal and external stakeholders, including banks, service providers, external legal counsel, and suppliers.
• Oversee Purchase Order management within the department.
• Ensure adherence to all applicable legislation and regulations.

General Administrative Support:

• Manage and maintain the document repository.
• Keep records of constitutional documents, statutory registers, authorized signatories, minutes, and resolutions updated and secure.
• Schedule DocuSign for company-approved documents/contracts.
• Assist with ad hoc duties and assignments as necessary.

Required Abilities and Characteristics:

• Self-motivated and enthusiastic, with a strong team-oriented mindset and a sense of ownership and initiative.
• Professional demeanor with an approachable attitude and a proactive, flexible approach to meeting team needs.
• Exceptional organizational skills and meticulous attention to detail.
• Demonstrated high-level communication and interpersonal abilities.
• Capacity to perform well under pressure, effectively prioritize tasks, and meet tight deadlines.
• Integrity and high ethical standards, with the capability to use tact and diplomacy while managing confidential information.
• Strong technical skills, particularly in understanding and applying company law and related regulatory materials.

Work Experience Required:

• 1-3 years of experience in a Company Secretarial or Legal team is preferred.
• Proficient in Microsoft tools, including Excel, Outlook, Word, and PowerPoint.