Assistant Manager, Procurement

Primary Responsibilities:

• Procurement Activities
• Ensure adherence to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement initiatives
• Implement procurement actions in alignment with the PCF Purchasing Policy and established procurement protocols
• Manage tender processes which include drafting specifications, publishing notices, conducting briefings, answering inquiries, closing tenders, clarifying requirements, evaluating submissions, obtaining approvals, and finalizing contracts
• Collaborate with PCF divisions, departments, and centres to finalize requirements, conduct evaluations, and prepare approval documentation
• Systems and Processes Management
• Oversee the procurement system's administration
• Recommend, review, and revise standard operating procedures as necessary
• Lead initiatives for spend analysis, demand aggregation, and process automation
• Contract Management
• Supervise the upkeep of the contracts database and ensure timely reminders for contract renewals
• Conduct periodic evaluations of the Conditions of Contract and facilitate the resolution of contract disputes
• Training and Development
• Develop training materials, plan, and deliver procurement training and engagement sessions for PCF divisions, departments, and centres
• Create and disseminate procurement advisories and quarterly newsletters
• Administrative Functions
• Handle vendor registration processes and respond to inquiries
• Review purchase orders and assist with audit processes
• Perform filing and manage office operations
• Undertake additional tasks as assigned

Candidate Requirements and Qualifications:

• Education: Bachelor's degree with at least 3 years of relevant experience; or a diploma with a minimum of 5 years of relevant experience
• Experience: Proven experience in managing tenders and utilizing procurement systems is essential

Essential Knowledge / Skills / Attributes:

• Proficient in MS Word, Excel, and PowerPoint
• Strong organizational, presentation, and writing capabilities
• Ability to thrive in a dynamic and fast-paced work environment