Purchasing Executive – Procurement (Day Shift)

Job Title: Purchasing Executive – Procurement

Employment Type: Permanent

Location: KL Central, Kuala Lumpur, Malaysia

Working Hours: 9:00 AM – 6:00 PM

Joining: Immediate

Monthly Basic Salary: RM 4,500 – RM 5,000

KPI Incentive: Up to RM 300 per month

Job Summary

We are seeking a detail-focused and proactive Purchasing Executive to provide support for procurement and purchasing activities. The selected candidate will coordinate purchase requests, liaise with suppliers, gather quotations, process purchase orders, and ensure goods and services are sourced promptly while achieving cost-effective outcomes.

The ideal candidate must have at least one year of hands-on procurement or purchasing experience, strong communication skills in Traditional Mandarin and English, and the ability to keep procurement records complete, accurate, and up to date.

Key Responsibilities

Manage day-to-day purchasing and procurement duties, including processing purchase requests and purchase orders.

Contact suppliers and vendors to request quotations, confirm pricing, and verify product or service availability.

Evaluate and compare supplier quotations based on price, quality, delivery lead times, and established purchasing requirements.

Work with internal departments to understand procurement needs and ensure requests are fulfilled on time.

Follow up with suppliers regarding order confirmations, delivery timelines, outstanding orders, and possible delays.

Maintain precise records for purchase orders, quotations, supplier details, invoices, and all other related procurement documents.

Support supplier identification, vendor registration, and supplier performance monitoring.

Ensure purchasing activities align with the company’s procurement policies and approval workflows.

Assist with invoice and delivery-document checks by matching purchase orders against supplier documentation.

Contribute to improving purchasing efficiency, controlling costs, and sustaining strong supplier relationships.

Prepare procurement reports and keep purchasing trackers updated as required.

Handle routine purchasing discrepancies and escalate more complex matters to the appropriate team.

Requirements

Diploma or higher qualification in Business Administration, Supply Chain Management, Procurement, Finance, or a related discipline.

Minimum of 1 year of relevant purchasing, procurement, or supply chain experience.

Ability to speak, read, and write Traditional Mandarin and English.

Good communication, negotiation, coordination, and problem-solving skills.

Strong attention to detail and accuracy in documentation.

Proficiency in Microsoft Excel, Word, Outlook, and other standard office applications.

Experience with procurement systems, ERP platforms, or purchase order management systems is an advantage.

Ability to work independently and collaborate effectively with cross-functional teams.

Available to join immediately.

Compensation

Basic salary: RM 4,500 – RM 5,000 per month.

KPI incentive: Up to RM 300 per month, subject to the applicable performance criteria.

Interview Process

Candidates must complete three interview stages:

Operations interview.

First client interview.

Second client interview.