Project Management Office (PMO) Analyst / PMO Executive

Job Title – PMO Analyst / PMO Executive

Location: Singapore

Contract Duration: 12 months (with potential for extension)

PMO Analyst / PMO Executive Overview

About the Role

This position plays a crucial role in a significant national transformation initiative aimed at enhancing public services and customer experiences for millions of Singaporeans and their families.

The programme is characterized by its high visibility, complexity, and strategic significance, engaging various stakeholders, managing sizable budgets, and operating over multi-year timelines. The ideal candidate will experience enterprise-scale project execution, financial oversight, governance protocols, and executive reporting, offering profound opportunities for professional development and career progression.

Core Responsibilities

PMO Operations and Governance

• Oversee and facilitate daily PMO operations across the programme and project streams.
• Ensure compliance with established project governance frameworks, standards, reporting obligations, and control methodologies.
• Coordinate and assist in programme evaluations, governance meetings, steering committee updates, and management reporting activities.
• Collaborate closely with Project Managers, Delivery Leads, Business Stakeholders, and Client teams on ongoing and ad-hoc PMO tasks.
• Manage project documentation, governance artifacts, decision logs, and project repositories to maintain completeness and audit readiness.

Project Financial Management, Monitoring, and Analysis

• Lead and uphold project financial tracking and reporting mechanisms to ensure timely, precise, and comprehensive financial data.
• Oversee project budgets, actual spending, committed expenses, forecasts, burn rates, and funding utilization across various project streams.
• Conduct financial analysis to pinpoint budget discrepancies, cost overruns, spending patterns, financial risks, and optimization opportunities.
• Assist in monthly financial closing activities, accruals, invoice verification, budget reconciliations, and cost allocation processes.
• Create financial dashboards, management reports, and executive summaries for project leadership and stakeholders.
• Support Project Managers in financial planning, budgeting, forecasting, and funding approval requests, including business justification documents.
• Review financial memos, procurement requests, change requests, and approval documents to ensure adherence to financial controls and governance standards.
• Monitor project financial commitments against approved budgets and provide early warnings regarding potential variances or budget constraints.
• Assist in resource cost planning and forecast workforce expenses aligned with project budgets.
• Collaborate with Finance, Procurement, Vendor Management, and Project Teams on financial reporting, budget oversight, and invoice processing tasks.

Project Tracking, Reporting, and Controls

• Maintain precise and current project status information encompassing schedule, scope, finances, risks, issues, dependencies, and resources.
• Aggregate project performance metrics and produce weekly, monthly, and executive-level project status reports.
• Track essential project milestones, deliverables, budget utilization, and resource allocation to ensure alignment with project goals.
• Develop and sustain PMO dashboards, trackers, and reporting tools to facilitate data-driven decision-making.
• Monitor and address project risks, issues, assumptions, dependencies, and action items until resolution.
• Assist with project audits, compliance evaluations, and governance checkpoints.
• Identify reporting inconsistencies, data quality concerns, and opportunities for process enhancements.

Project Administration and Resource Coordination

• Support Project Managers in handling project invoices, vendor payments, purchase requests, and timesheet submissions.
• Facilitate resource onboarding, offboarding, access provisioning, and project logistics.
• Maintain resource trackers, leave plans, utilization reports, and workforce planning data.
• Organize project meetings, workshops, governance sessions, and stakeholder interactions.
• Document meeting minutes, capture key decisions, track action items, and ensure timely follow-up to resolution.
• Manage project shared repositories and ensure project artifacts are correctly stored, version-controlled, and accessible.

Desired Skills and Experience

• Experience in PMO functions, project coordination, project administration, business operations, finance operations, or programme management support.
• Strong skills in financial analysis, budgeting, forecasting, and reporting.
• Experience with project financial management, cost tracking, budget oversight, and management reporting.
• Proficient in Microsoft Excel, including Pivot Tables, Lookups, data analysis, and dashboard development.
• Familiarity with Power BI, reporting tools, or project portfolio management systems is a plus.
• Excellent analytical, organizational, and stakeholder management abilities.
• Meticulous attention to detail with the capacity to manage multiple priorities in a dynamic environment.
• Experience supporting expansive government, public sector, technology, or transformation initiatives is preferred.

Interested candidates may connect via WhatsApp at +6586533349 (WhatsApp chat only)