Project Administrator

Key Responsibilities:

1. Meeting & Communication Coordination

• Organize and facilitate project meetings, workshops, and review sessions.
• Draft agendas, accurately record meeting minutes, and distribute them promptly.
• Monitor action items and follow up with designated individuals.

2. Project Administration & Governance Oversight

• Manage project documentation, registers, trackers, and dashboards.
• Ensure adherence to project governance standards, policies, and documentation protocols.

3. Documentation & Knowledge Management Facilitation

• Update and maintain project documentation, trackers, and registers.
• Serve as a project librarian, ensuring SharePoint is well-organized, current, and user-friendly.

4. Stakeholder & Team Collaboration

• Offer logistical and administrative assistance for project initiatives.
• Support the onboarding process for new team members (e.g., access to tools, handover of documentation).

5. General Administrative Assistance

• Manage procurement-related administrative functions (e.g., creating POs, coordinating with vendors) as needed.
• Assist with audit, compliance, and document verification tasks.

Essential Skills:

• Excellent organizational abilities with a focus on detail and precision.
• Expertise in Microsoft Office applications (Word, Excel, PowerPoint) and SharePoint.
• Understanding of project management concepts and methodologies (Agile, Waterfall).
• Capability to multitask, prioritize tasks effectively, and work autonomously with minimal guidance.