Executive Assistant and Office Manager

Primary Duties:

• Deliver top-tier administrative assistance to executive leadership, which encompasses managing calendars and coordinating meetings.
• Collaborate with corporate secretarial service providers on governance-related tasks, including documentation management, adherence to filing deadlines, preparation of board materials, and maintenance of compliance calendars.
• Facilitate engagement with governmental bodies, which involves collecting necessary documentation, preparing submissions, and coordinating follow-ups for grants and regulatory obligations.
• Keep executives updated on government policies, emerging grant opportunities, and regulatory changes through diligent monitoring.
• Oversee correspondence, generate reports, and manage sensitive information with the utmost confidentiality.
• Assist with fundamental HR functions, including the onboarding and offboarding processes as well as CPF contributions.
• Enforce office policies and procedures to promote efficient operational workflows.
• Enhance communication between various departments and external partners.
• Support the planning and organization of company events and meetings to ensure their successful execution.
• Carry out additional administrative responsibilities as needed to bolster business operations.