Procurement Operations Associate

Job Description

Procurement Operations Associate – SSC

Location: Vadodara

Role Summary

Assist with daily Procurement SSC activities, covering supplier onboarding, vendor documentation handling, due diligence coordination, PO support, invoice verification, and timely stakeholder follow-ups. This is an operations-centric role, where strong Excel and reporting support capabilities are expected.

Key Responsibilities

• Coordinate supplier onboarding by collecting and verifying vendor registration documents; maintain vendor master records and ensure updates are completed.
• Review the availability and completeness of NDAs, MSAs, SOWs and other required compliance documents; coordinate with relevant teams to address any gaps.
• Support purchase requisition and purchase order processing, including amendments and tracking after the necessary inputs and approvals are received.
• Conduct preliminary invoice checks against PO details, rates, entity, tax, and billing information; coordinate invoice discrepancies and payment-status queries with vendors, business owners and AP.
• Maintain precise operational trackers for onboarding, POs, invoices, approvals and ageing; prepare recurring Excel reports and share the data with stakeholders.
• Ensure audit-ready recordkeeping, adhere to procurement SOPs and approval controls, and support process improvements as required.
  
  

Required Qualifications & Skills

• Bachelor's degree in commerce, Business Administration, Finance, Supply Chain or a related field.
• 1–3 years of experience in procurement operations, vendor onboarding, PO administration, invoice coordination or shared services.
• Proficient MS Excel skills (lookups, Pivot Tables, filters), strong data accuracy, and working knowledge of MS Office.
• Ability to review documentation carefully, communicate effectively with stakeholders, manage follow-ups, handle multiple tasks, and maintain strong attention to detail.
  
  

Preferred Skills

Experience with Coupa/Oracle NetSuite or other ERP platforms; knowledge of vendor due diligence, procurement compliance, and multi-entity/global procurement operations.

Selection Focus

Practical procurement operations experience is essential. MIS/dashboard preparation is a supporting requirement and not the primary focus of this role.