Manager Admin & Facilities

Job Title: Manager - Facilities

Location: Vadodara

Role Overview

The position is responsible for leading the administration, infrastructure, logistics, and workplace operations teams on a global scale. This role calls for a strategic leader with demonstrated experience managing large teams to plan, maintain, and manage – Infrastructure (real estate and operations), Capex, logistics, BCP, and EHS for all Ascendion sites worldwide. The role will also shape sustainability objectives and oversee compliance management covering statutory and regulatory requirements, as well as sustainability standards.

Key Responsibilities

Administration & Workplace Operations

• Lead end-to-end facilities management, including security, housekeeping, transport, cafeteria, and employee services across multiple geographies.
• Own budgeting and forecasting for operational expenses for all facilities.
• Create and implement policies and SOPs to support operational excellence, safety, and compliance.
• Drive sustainability initiatives such as green buildings, energy optimization, and waste management.
• Plan and work toward facility-related recognitions and accreditations (e.g., IGBC, Golden Peacock Sustainability, etc.).
• Run daily, monthly, and quarterly dashboards for the above operations
  
  

Logistics & Global Support Services

• Manage domestic and international logistics, offsite warehousing, and distribution to ensure business continuity.
• Build strong vendor relationships to maintain uninterrupted supply and support cost effectiveness.
• Standardize global operations while accommodating local statutory requirements
  
  

Health, Safety & Environment (HSE)

• Own the HSE strategy and compliance across all facilities, ensuring alignment with local and international regulations.
• Implement workplace safety programs, audits, and incident management systems.
• Foster a safety-first culture through training and awareness programs for employees and contractors.
  
  

Key Skills & Competencies

• Must have 7+ years of overall experience managing facility operations
• Deep knowledge of Business Continuity Management (ISO 22301 preferred).
• Hands-on experience in global administration, workplace, and logistics operations.
• Strong financial acumen for budgeting and investment planning.
• Excellent leadership, stakeholder management, communication management, and crisis management capabilities.
• Knowledge of ERP/operations platforms (Oracle, NetSuite, SAP, etc.) is an advantage.
  
  

Qualifications & Experience

• Bachelor's degree in Business Administration / Engineering / Operations. MBA preferred.
• Demonstrated ability to manage CAPEX projects and global workplace operations.
• Prior experience in ITES/Technology/Global MNC environments preferred.