Executive Assistant

Our client, a prominent Multinational Technology firm, is actively seeking an Executive Assistant to provide comprehensive support for diary and calendar management within the Asia team.

Key Responsibilities:

• Manage the executive's calendar and coordinate meeting logistics to align with their priorities and business objectives.
• Effectively address scheduling conflicts through prioritization and delegation, keeping the executive updated on any changes.
• Facilitate decision-making processes by clarifying uncertainties and aiding in meeting preparations.
• Participate in crucial meetings and help monitor follow-up actions as necessary.
• Establish and nurture a strong network throughout the organization to bolster team initiatives.
• Serve as a liaison between executives and various teams, ensuring effective communication and teamwork.
• Support team management functions, including tracking headcount, recruitment, and onboarding/offboarding processes.
• Prepare templates and materials for monthly team meetings and oversee distribution lists.
• Organize and coordinate both virtual and in-person events by collaborating with suppliers and team members.
• Collaborate with Global Talent Acquisition to facilitate recruitment processes, both internally and externally. Work closely with hiring managers to optimize hiring practices and assist with intern and university recruitment efforts, ensuring a seamless onboarding experience for new hires.
• Plan and implement morale-boosting events for the team and larger division-wide activities. Organize team celebrations for birthdays and anniversaries.
• Handle travel arrangements for the executive and team, including accommodation and transportation. Create itineraries and set travel expectations to maximize productivity during trips.
• Process and monitor reimbursement requests for travel and other expenses using the expense management tool.

Required Qualifications:

• Bachelor's Degree or equivalent.
• 1–4 years of experience in an executive assistant position, with a preference for candidates who have supported senior executives.
• Demonstrated ability to manage complex calendars across multiple time zones.
• Capability to excel in fast-paced and cross-functional team settings, proactively addressing the team's needs.
• Strong networking abilities; adaptable, proactive, and exceptionally organized.
• Proficient in anticipating the executive's requirements and maintaining alignment on agendas and priorities.
• Expertise in Microsoft Office Suite (Word, PowerPoint, Excel).

Interested applicants are encouraged to apply through the application system or send their resumes to [HIDDEN TEXT]. Candidates selected for further consideration will be notified.

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