Company Secretarial Assistant

Key Responsibilities

Corporate Secretarial Support and Compliance

• Assist the team with Board and Committee obligations, which include organizing board meetings and compiling meeting and performance materials for the board;
• Draft board/directors' resolutions and other corporate secretarial documents as necessary to meet the needs of group companies, ensuring the execution of corporate documents/resolutions is facilitated.
• Coordinate with local corporate secretarial service providers, external legal advisors, notaries, auditors, and banks on matters relating to corporate secretarial and compliance, including statutory filings (e.g., ACRA), opening bank accounts, managing UBO Registers, facilitating XBRL conversions, and handling statutory audit and Annual Return filings for group companies.
• Address KYC and other corporate secretarial inquiries from both internal and external stakeholders, including banks, service providers, external legal counsel, and suppliers.
• Oversee Purchase Order management within the department.
• Ensure adherence to all applicable laws and regulations.

General Administrative Support

• Manage the document repository effectively.
• Update and securely maintain records of constitutional documents, statutory registers, authorized signatory minutes, and resolutions.
• Coordinate DocuSign processes for company-approved documents/contracts.
• Assist with various ad hoc duties and assignments as necessary.

Required Abilities and Characteristics

• Demonstrates enthusiasm and self-motivation, coupled with a strong team-oriented mindset and a proactive approach.
• Exhibits professionalism and approachability, with a positive 'can-do' attitude and flexibility to adapt to the team's needs.
• Possesses excellent organizational skills and meticulous attention to detail.
• Displays high-level communication and interpersonal skills.
• Able to work efficiently under pressure, prioritize tasks, and meet tight deadlines.
• Upholds integrity and high ethical standards, using tact and diplomacy to manage confidential matters.
• Holds strong technical skills, particularly in understanding and applying company law and related regulatory materials.

Experience Required

• 1-3 years of experience in a Company Secretarial or Legal team is preferred.
• Proficient in Microsoft tools including Excel, Outlook, Word, and PowerPoint.

Dyson is an equal opportunity employer. We recognize that exceptional minds come from diverse backgrounds, and it takes various perspectives to enhance our technology. We encourage applications from individuals of all backgrounds, and employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or any other aspect of diversity.