Administrative Intern

Job Description

We are seeking a proactive, well-organized, and detail-driven Intern to assist the Customer Operations team with daily administrative duties, procurement support, employee engagement activities, and office coordination responsibilities.

Working closely with the Principal Admin, the Intern will help manage standard administrative functions, coordinate with vendors, support employee engagement initiatives, assist with new hire preparations, and ensure smooth day-to-day office operations.

This position offers practical exposure to a corporate setting and a chance to build real-world capabilities in administration, coordination, communication, data management, and Microsoft 365 applications.

In This Role, Your Responsibilities Will Be:

• Support daily administrative and office coordination for the Customer Operations team, including document preparation, data entry, record upkeep, reporting, and meeting assistance.
• Assist with procurement by raising and monitoring purchase requisitions, securing quotations, coordinating with vendors, and maintaining procurement records and supporting documentation.
• Contribute to employee engagement programs and events by coordinating participants, managing vendors, supporting event logistics, and completing administrative follow-up actions.
• Help prepare for new hire onboarding, including ensuring workstation readiness, preparing onboarding materials, managing welcome gifts, distributing materials via lists, and coordinating with HR, IT, Facilities, and other relevant stakeholders.
• Coordinate visitor arrangements, including booking meeting rooms, handling visitor registration, managing access requirements, arranging room setup, and supporting related logistics.
• Maintain administrative, procurement, onboarding, and engagement trackers, ensuring data accuracy and timely updates using Microsoft 365 and approved productivity tools.
• Support the Principal Admin with stakeholder communications, vendor follow-ups, process improvement initiatives, and other assigned administrative projects.
  
  

Who You Are:

You consistently demonstrate strong attention to detail and ensure tasks are completed accurately and thoroughly. You build effective working relationships and collaborate with others to achieve shared goals. You actively look for opportunities to learn and apply new knowledge and skills. You communicate clearly and professionally with a variety of stakeholders and can manage multiple priorities in a structured, organized manner.

For This Role, You Will Need:

• Currently pursuing a Bachelor's Degree in Business Administration, Management, Office Management, or a related field.
• Basic to intermediate knowledge of Microsoft Excel, Word, and PowerPoint.
• Familiarity with Microsoft Outlook, Teams, and Microsoft 365 is an advantage.
• Good verbal and written communication skills in English and Bahasa Malaysia. Mandarin is an advantage.
• Well-organized and detail-oriented with strong follow-up skills.
• Responsible, reliable, and willing to learn.
• Able to work independently while handling multiple tasks and priorities.
• Shows initiative, ownership, and the ability to follow established processes.
• Familiarity with Microsoft Copilot or other approved AI productivity tools.
• Ability to use digital tools to improve efficiency, organize information, and support reporting activities.
  
  

Our Culture and Commitment To You:

At T&M Emerson, we are committed to building a culture where every employee is valued, respected, and supported to grow. We believe that diverse perspectives strengthen innovation and deliver better outcomes for our customers and communities. As an intern, you will gain practical experience, collaborate with experienced professionals, and make meaningful contributions to business operations within a supportive and inclusive environment. We are dedicated to continuous learning and development, and we aim to help individuals reach their full potential.