Projects & Contracts Administrator

Job Overview

Your Key Responsibilities Will Include:

• Examine customer purchase orders and contracts to confirm compliance with approved commercial terms and company policies.
• Accurately process customer, intercompany, purchase, change, and service orders promptly within enterprise systems.
• Facilitate contract execution activities with internal teams and customers to ensure seamless project delivery.
• Assist with invoicing tasks and coordinate the resolution of billing issues.
• Ensure complete and accurate project and contract documentation in line with audit and compliance standards.
• Support the requirements for contractual documentation, including letters of credit, bank guarantees, and performance bonds as necessary.
• Create, maintain, update, and close projects using Oracle Project Accounting.
• Ensure the accuracy of project master data and maintain appropriate project structures throughout the project lifecycle.
• Assist in project handovers and necessary documentation reviews.
• Support project managers in administrative coordination and project control tasks.
• Execute monthly revenue recognition activities and conduct work-in-progress reviews, reconciliations, and clearing tasks.
• Process intercompany billing transactions and assist with financial administration needs.
• Contribute to month-end, quarter-end, and year-end closing processes related to project accounting and contract management.
• Support backlog reviews, revenue forecasting, financial analysis, and foreign exchange revaluation processes.
• Prepare and disseminate operational and financial reports, including revenue, backlog, invoicing, purchase order, and management reports.
• Ensure the accuracy of reports and their timely submission to stakeholders.
• Process supplier invoices and manage approval workflows.
• Monitor open purchase orders and assist with procurement administration tasks.
• Administer invoice submissions via customer finance portals and electronic invoicing systems.
• Coordinate domestic and international shipment activities with logistics providers and freight partners.
• Prepare and manage shipping and trade documentation, including import and export specifications.
• Ensure compliance with trade regulations, customs requirements, and company policies.
• Administer tax exemption applications, renewals, and regulatory reporting obligations.
• Maintain records to support audits, compliance reviews, and quality management requirements.
• Collaborate with cross-functional teams to foster operational excellence, process improvements, and standardization initiatives.
• Assist management in tracking key operational, project, and financial performance metrics.
  
  

Your Profile:

You take initiative in your role and consistently produce high-quality work with meticulous attention to detail. You foster partnerships and collaborate effectively with colleagues across various functions to meet common goals. You thoughtfully analyze information, identify practical solutions, and make informed decisions based on available data. You actively pursue opportunities for process enhancement, embrace continuous learning, and quickly adapt to shifting business priorities while maintaining a strong focus on customer and stakeholder needs.

Requirements for This Role:

• Diploma, Bachelor's degree, or equivalent practical experience in Business Administration, Finance, Accounting, Supply Chain, Project Administration, or a related discipline.
• Experience in supporting contract administration, project administration, operations, finance, procurement, logistics, or similar business functions.
• Understanding of enterprise resource planning (ERP) systems and business administration processes.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Strong organizational abilities to manage multiple priorities and deadlines.
• Effective communication skills, both written and verbal.
• High attention to detail and a commitment to data accuracy.
• Ability to work autonomously while collaborating effectively with cross-functional teams.
• Good financial and commercial acumen.
  
  

Preferred Qualifications That Make You Stand Out:

• Experience with Oracle ERP and Oracle Project Accounting modules.
• Knowledge in revenue recognition, project accounting, invoicing, and work-in-progress management processes.
• Experience in managing import/export documentation, logistics coordination, or trade compliance activities.
• Familiarity with letters of credit, bank guarantees, performance bonds, and contractual documentation.
• Experience within project-driven, engineering, manufacturing, industrial, or technology sectors.
• Familiarity with regulatory compliance activities related to customs, taxation, or audit requirements.
• Experience in supporting process improvement and operational excellence initiatives.
  
  

Our Culture and Commitment To You:

At Emerson, we strive to cultivate an inclusive workplace where every employee feels valued, respected, and empowered to deliver their best work. We understand that diverse perspectives foster innovation and lead to improved business outcomes. Our commitment to employee development is reflected in the opportunities we provide for learning, growth, and career advancement.

We prioritize a flexible, collaborative, and supportive environment where employees can thrive both professionally and personally. By joining Emerson, you will be part of a global organization dedicated to creating sustainable solutions, delivering customer value, and making a meaningful impact worldwide.

About Us

WHY EMERSON

Our Commitment to Our People

At Emerson, we are driven by a spirit of collaboration that empowers our diverse, multicultural teams globally to innovate for a healthier, safer, smarter, and more sustainable world. We invite you to join us in this ambitious mission.

We have cultivated an engaged community of curious, dedicated individuals who thrive in an environment where they feel welcomed, trusted, celebrated, and empowered to tackle the world's most complex challenges — for our customers, communities, and the planet. You will contribute to this essential work while advancing your skills through our award-winning employee development programs. We proudly serve as responsible corporate citizens in every location we operate, committed to our people, our communities, and the wider world. We take this responsibility seriously and strive to create a positive impact in all our endeavors.

At Emerson, you will see that our people are central to everything we do. So, let's move forward. Let's think creatively. Learn, collaborate, and grow. Seek opportunities. Challenge limits. Be empowered to enhance outcomes. Accelerate towards breakthroughs. Let's go, together.

Accessibility Assistance or Accommodation

If you have a disability and are experiencing difficulties accessing or using this website to apply for a position, please contact: [HIDDEN TEXT] .

About Emerson

Emerson is a leading global provider of automation technology and software. With our extensive domain expertise and proven track record, Emerson assists customers in critical industries such as life sciences, energy, power and renewables, chemical, and advanced factory automation to operate more sustainably while enhancing productivity, energy security, and reliability.

With worldwide operations and a comprehensive portfolio of software and technology, we support companies in their digital transformation efforts to significantly improve operations, conserve essential resources, and enhance safety.

We offer equitable opportunities, celebrate diversity, and face challenges with confidence, knowing that together we can make a meaningful impact across a wide range of countries and industries. Whether you're a seasoned professional seeking a career shift, an undergraduate student exploring options, or a recent graduate with an advanced degree, you will find your chance to make a difference at Emerson. Join our team – let's go!

No calls or agencies please.