Finance and Admin Manager

Job Purpose

The Finance and Administration Manager is responsible for enhancing and supervising financial operations, administrative frameworks, and organizational procedures to achieve operational excellence. This position necessitates a deep understanding of business operations, expertise in SAP systems, and the capability to effectively collaborate with the headquarters in Japan to synchronize local and global strategies.

Key Responsibilities

Operational Management

• Serve as an operations specialist, ensuring efficient financial and administrative processes.
• Lead the deployment, optimization, and troubleshooting of SAP systems throughout the organization.
• Enhance and develop operational processes to boost efficiency and minimize costs.
• Work in partnership with cross-departmental teams to improve business operations.

Financial Management

• Oversee financial functions, encompassing budgeting, forecasting, accounts payable, accounts receivable, and payroll.
• Generate and deliver precise financial reports to facilitate strategic decision-making.
• Monitor cash flow and ensure effective management of funds.
• Guarantee adherence to financial regulations and internal controls.
• Serve as a liaison with headquarters in Japan.
• Act as the primary contact for financial and operational communications with headquarters in Japan.
• Ensure local financial and administrative processes align with global policies and standards as established by headquarters.
• Translate and report critical financial and operational metrics to headquarters as necessary.
• Coordinate with headquarters on strategic initiatives, budget approvals, and compliance updates.

Administrative Management

• Oversee administrative functions, including procurement, vendor management, and contract negotiations.
• Ensure that office operations adhere to regulatory, safety, and organizational requirements.
• Develop and uphold effective administrative policies and procedures.
• System and Technology Management
• Act as the organization's SAP authority, providing training and support to promote effective system usage.
• Utilize SAP analytics to derive insights and enhance reporting accuracy.
• Facilitate the integration of SAP with other business tools and processes.

Team Leadership

• Supervise, mentor, and cultivate the development of finance and administration personnel.
• Establish performance objectives and offer regular feedback to team members.
• Encourage a culture of continuous improvement and collaboration.
• Risk and Compliance
• Identify operational risks and implement strategies for mitigation.
• Ensure compliance with financial, tax, and administrative regulations.
• Prepare for and oversee audits and inspections as necessary.

Requirements

Education and Experience

• Bachelor's degree in Finance, Accounting, Business Administration, or a similar field, or professional certification (e.g., CPA, CMA) is preferred.
• A minimum of 5 years of experience in finance and accounting operations, including at least 2 years in a managerial role.
• Expertise in SAP systems and associated tools.
• Thorough understanding of business operations and financial processes.
• Advanced proficiency in Microsoft Excel along with experience in other financial software.

Skills and Competencies

• Strategic and analytical thinker with strong problem-solving skills.
• Robust leadership and team management capabilities.
• Outstanding communication and interpersonal skills, with an emphasis on cross-cultural collaboration.
• Meticulous attention to detail and a strong commitment to accuracy.
• Proficiency in Japanese or experience in a Japan-based corporate environment is an advantage.
•