Facilities & Administration Executive

Brief Summary

Become an integral part of a vibrant team as a Facilities Operations Coordinator, where you will ensure the efficient operation and upkeep of facilities. This position offers a stimulating work environment dedicated to delivering exceptional service.

Responsibilities

• Perform routine inspections of buildings and work environments, documenting any issues and following up until they are addressed.
• Oversee the preventive maintenance schedule for facilities equipment and communal areas.
• Handle facilities helpdesk inquiries, liaising with vendors and monitoring the status of requests.
• Organize and maintain contractor documentation, including quotes, risk assessments, and service reports.
• Assist in emergency preparedness efforts and coordinate fire drills along with necessary corrective measures.
• Manage the procurement of office supplies and personal protective equipment (PPE), ensuring adherence to budgetary constraints.
• Keep precise records of PPE distribution, safety equipment, and annual uniform requisitions.
• Provide support for administrative functions related to workplace safety and compliance initiatives.
• Create reports that outline facility performance metrics, expenditures, and compliance actions taken.

Requirements

• Minimum GCE O-Level with relevant experience, or NITEC/Higher NITEC/Diploma in Facilities Management, Business Administration, or a related discipline.
• At least three years of experience in facilities or operational administration roles.
• Proven experience in coordinating maintenance activities and managing vendor relationships.
• Proficiency in Microsoft Office, especially Excel, for effective tracking and reporting.
• Preferred knowledge of basic building services and relevant administrative protocols.