Corporate Secretary / Operations Executive

Position Overview

We are seeking a meticulous and systematic Corporate Secretary/Operations Executive to bolster our corporate secretarial operations. This position entails managing external partnerships and facilitating documentation processes within a vibrant and rapidly evolving environment.

Key Responsibilities

• Manage comprehensive corporate secretarial duties for entities located in Singapore, Malaysia, and other jurisdictions, which includes drafting, circulating, and maintaining board/shareholder resolutions, minutes, and statutory registers. Establish and uphold a centralized repository for incorporation records, constitutional documents, and corporate filings. Foster relationships with external service providers, including corporate secretarial firms and company administrators across various jurisdictions. Monitor statutory filing and annual return deadlines to guarantee timely submissions. Assist with ongoing third-party due diligence processes, including KYC/AML documentation requests. Maintain the corporate governance calendar, ensuring documentation accuracy and compliance across teams. Support ad hoc corporate administrative tasks as the organization grows.

Qualifications

• Diploma or degree in Corporate Secretarial Practice, Business Administration, Law, or a related discipline. At least 3 years of relevant experience in a corporate secretarial or paralegal role. Demonstrated experience in collaborating with external service providers and familiarity with multi-jurisdictional frameworks is preferred. Highly organized and detail-oriented, with the capacity to manage multiple deadlines independently. Strong problem-solving capabilities and proficiency in Microsoft Office. A proactive sense of ownership, initiative, and resourcefulness. Professional demeanor with the ability to manage sensitive information confidentially. Comfortable in a rapidly scaling and fast-paced environment. Knowledge of corporate secretarial obligations and the Companies Act of various onshore jurisdictions is advantageous. Pursuing or possessing the Chartered Secretary qualification (ISCA) is a plus.