Senior/Executive Assistant, OT Admin

Key Responsibilities

• Ensure the accuracy of daily surgical charges for patients and facilitate proper integration with the billing system. Work closely with vendors and nursing personnel to address any billing inconsistencies. Initiate requests to the Business Office for necessary charge modifications. Assist in acquiring supplies and equipment for the Operating Theatre, including managing consignment and blanket order purchases. Oversee the purchasing process from obtaining quotations and raising purchase requests to coordinating deliveries and processing invoices. Monitor inventory for both stock and non-stock items, collaborating with relevant departments for forecasting and ordering. Track and manage the utilization of CAPEX and OPEX within the assigned area. Update the daily Operating Theatre schedule for surgeons. Maintain charge forms and codes in the Operating Theatre Reporting System (OTRS). Order pantry and stationary supplies while ensuring adequate stock levels. Generate and print implant cards for applicable surgeries. Prepare and submit AOH and EHOT claim forms for processing by HR.

Qualifications

• Possession of a Diploma or equivalent professional credentials. At least 2 years of experience in administrative and clerical functions. A solid grasp of accounting principles with a focus on numerical precision. Proficiency in Microsoft Word, Excel, and PowerPoint. Excellent communication and interpersonal abilities. Capability to work autonomously and effectively.