Executive Assistant, Tech Industry (contract)

Our client, a prominent global technology firm known for one of the largest digital ecosystems worldwide, is on the lookout for a meticulous Executive Assistant. The ideal candidate will possess a wealth of experience in managing multiple calendars and will be tasked with the precise and efficient coordination of complex, multi-time-zone schedules.

This is a contractual position set to conclude on 30 June 2027.

Location: Central

Key Responsibilities

• Oversee intricate executive calendars, ensuring effective scheduling across various time zones, prioritizing competing requests, and coordinating internal and external meetings with high-level stakeholders.
• Manage comprehensive travel arrangements for senior leadership, which includes multi-leg international itineraries, flight reservations, accommodations, ground transportation, and the preparation of detailed travel itineraries.
• Organize executive visits, leadership offsite events, and business gatherings, involving venue sourcing, supplier coordination, catering arrangements, and oversight of on-site logistics.
• Administer expense submissions and financial processes for senior leaders, guaranteeing timely and accurate handling through corporate expense management systems.

Qualifications

• A minimum of 8 years of experience as an Executive Assistant or in a similar capacity supporting senior leaders or C-suite executives.
• Demonstrated capability in managing complex calendars, executive travel, and high-volume coordination tasks.
• Experience in processing expense claims.
• Prior experience supporting stakeholders across various time zones is advantageous.
• Background in a technology or multinational corporate setting is preferred.
• Exceptional organizational skills with a keen focus on detail and follow-through.
• Proven experience in coordinating executive visits and managing relationships with external vendors or suppliers.
• Familiarity with contemporary workplace productivity tools (e.g., Outlook, Teams, SharePoint, or similar collaboration platforms).