Executive Assistant

About Ascendion

Ascendion stands at the forefront of AI-enhanced software engineering, empowering businesses to innovate with increased speed, intelligence, and impact. We collaborate with Global 2000 companies across North America, the UK, Europe, and the APAC region to tackle intricate challenges in data management, experience design, software product development, and workforce transformation. Leveraging our team of skilled engineers, a multitude of AI agents, and our unique Engineering to the Power of AI™ (EngineeringAI) methodology, we deliver tangible results that foster trust, unlock value, and accelerate growth. Discover more at ascendion.com

Ascendion | Engineering to elevate life

We cultivate a culture rooted in opportunity, inclusion, and collaborative spirit. Join us in making a difference in the world:

• Create cutting-edge technology for top global brands
• Tackle challenging problems and expand your skill set
• Experience the transformation of digital engineering for Fortune 500 companies
• Hone your expertise through leading training programs and hands-on experiences
  
  

Experience a community of innovators!

Become part of a culture filled with high-performing creators driven by endless ideas and a passion for technology. Our culture is the backbone of our organization, making us distinct and diverse. The way we exchange ideas, learning, experiences, successes, and joy allows everyone to excel at Ascendion.

About The Role

Executive Assistant to Senior Leadership (SVP-Level Support)

Location: Bengaluru Experience Required: 10+ Years

Key Responsibilities

Executive & Calendar Management

• Oversee intricate and dynamic calendars for multiple SVP/Senior Leadership executives across various global time zones.
• Arrange high-priority meetings, leadership reviews, board interactions, and cross-functional collaborations.
• Resolve scheduling conflicts and ensure effective time management for executives.
• Plan domestic and international travel, including itineraries, visas, accommodations, and expense management.
  
  

Stakeholder Coordination

• Act as the primary liaison between executives and internal/external stakeholders.
• Foster strong relationships across leadership teams, HR, Finance, Legal, and business units.
• Organize leadership meetings, town halls, offsites, and executive visits.
  
  

Communication & Documentation

• Compose, review, and manage professional communications, presentations, reports, and meeting agendas.
• Prepare briefing materials to ensure executives are well-equipped for meetings and business reviews.
• Document meeting notes, action items, and follow up on deliverables.
  
  

Operational Excellence

• Execute administrative processes with a high level of accuracy and confidentiality.
• Monitor priorities, deadlines, approvals, and executive follow-ups.
• Assist with budget tracking, purchase orders, invoices, and expense reconciliation as necessary.
• Continuously enhance executive support processes and operational efficiency.
  
  

Strategic Support

• Anticipate executive requirements and proactively address issues before they arise.
• Assist with special projects, leadership initiatives, and cross-functional programs.
• Manage highly confidential information with professionalism and discretion.
  
  

Required Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of experience supporting senior executives, ideally SVP/C-suite leaders in a global organization.
• Proven experience managing multiple senior stakeholders simultaneously.
• Outstanding organizational and time-management skills with a keen attention to detail.
• Excellent written and verbal communication abilities.
• High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Teams, Zoom, and Slack.
• Capability to work independently, prioritize effectively, and remain composed under pressure.
• Strong professionalism, integrity, and commitment to confidentiality.
  
  

Preferred Qualifications

• Experience in multinational or rapidly growing technology firms.
• Familiarity with global executive operations and international travel planning.
• Strong business insight and ability to navigate complex organizations.
• Experience in managing leadership events, offsites, and executive communications.
  
  

Key Competencies

• Executive Presence
• Stakeholder Management
• Problem Solving & Decision Making
• Agility & Adaptability
• Communication Excellence
• Confidentiality & Discretion
• Attention to Detail
• Collaboration & Influence
  
  

What Success Looks Like

• Executives are well-organized, informed, and prepared.
• Leadership operations function smoothly and efficiently.
• Stakeholders receive prompt and professional coordination.
• Administrative processes are streamlined and proactively managed.
• The Executive Assistant becomes a trusted extension of the leadership team.
  
  

Equal Opportunity Statement

We are dedicated to creating an inclusive and diverse workplace. We welcome applications from candidates of all backgrounds and experiences.

Want to change the world? Let us know.

Share your experiences, education, and aspirations with us. Bring your knowledge, unique perspective, and creativity to the conversation. We look forward to connecting!