Front Office Administrator

Front Office Administrator

GVK Emergency Management and Research Institute (GVK EMRI) is seeking a well-organized, professional, and dynamic Front Office Administrator to manage front-desk responsibilities and a range of administrative and office support tasks in Hyderabad, Telangana. The ideal candidate will be the first point of contact for visitors, providing a positive and welcoming experience, while also maintaining the efficiency of day-to-day administrative operations.

Key Responsibilities:

Front Office Duties:

• Greet and welcome visitors, clients, and guests in a professional manner.
• Manage incoming calls and route them to appropriate departments or individuals.
• Handle general inquiries and provide accurate information.
• Maintain visitor logs and issue visitor passes as required.
• Ensure the reception area is clean, organized, and presentable at all times.

Administrative Responsibilities:

• Coordinate courier and mail services—receive, sort, and distribute incoming/outgoing correspondence.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Assist in the organization of company events, meetings, and travel arrangements.
• Maintain records, files, and documentation in an organized manner.

Preferred Candidate Profile:

• Bachelor's degree in any discipline.
• 3–5 years of experience in a front office, receptionist, or admin role.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Professional appearance and positive attitude.

Preferred Attributes:

• Experience in handling multi-line phone systems.
• Ability to manage confidential information.
• Time management skills and attention to detail.