Corporate Trainee - Loan Administration

Job Overview

Position Objective:

• Manages loan administration responsibilities for Commerzbank across Singapore, Tokyo, China, and Frankfurt, focusing on the operational and control aspects of approved credit transactions.
• Verifies the completeness of facility documentation in collaboration with Relationship Managers and Credit Officers, ensuring precise entry and upkeep of credit limits, collateral information, and loan transactions within the Bank's systems.
• Coordinates effectively with various departments, branches, and the Head Office for regular and ad hoc reporting needs for Credit, Branch Management, Head Office, and the Monetary Authority of Singapore (MAS).
• Ensures adherence to internal and external compliance requirements, including procedures and controls established by the Bank/Head Office and external auditors/MAS.
• Encompasses loan agency and administration duties by managing credit portfolios for Singapore, Tokyo, and Frankfurt branches, while also providing support to other Asian branches as directed by the Regional Head of GS-BM Operations Asia.
• Offers temporary coverage for team members as necessary.

This role is located in Kuala Lumpur, Malaysia.

Key Responsibilities

• Ensure a sustainable level of service to the business while maintaining robust controls and operational efficiencies over assigned tasks.
• Enhance skills and knowledge related to business processes and technical understanding of business applications.
• Promote teamwork within the unit, department, and organization consistently.
• Analyze and address inquiries from internal and external clients with minimal oversight.
• Meet or exceed the processing turnaround times established in the Service Level Agreement with clients.
• Handle complex cases effectively, showcasing high competency in processing efficiency and accuracy.
• Support the implementation of initiatives and programs set forth by Management and the Company/Group.
• Actively contribute innovative ideas to enhance operational processes.
• Facilitate collaboration within the unit, department, and organization.
• Demonstrate the ability to manage multiple tasks within product handling while providing proactive team support.

Primary Activities:

• Possess an understanding of the intricacies involved in bilateral, syndicated, and agency Loan Agreements as per current market standards.

Limit Management:

• Review the establishment (input/amendment/cancellation, etc.) of credit facility limits within the Bank's systems.

Loan Administration and Operations (including Facility Agent duties)

• Engage with bilateral customers, facility agent banks, lenders, borrowers, and relevant departments for loan drawdowns, rollovers, prepayments, and repayments.
• Process (input/authorize) loan transactions and fee settlements in the Bank's systems.
• Understand interest methods, rates, timetables, currencies, payment instructions, and Agency responsibilities.
• Ensure accurate recording and maintenance of loan administration files.

Reporting Responsibilities

• Coordinate with various departments, branches, and the Head Office regarding internal reporting needs.
• Prepare reports for the Credit department, Branch Management, and Head Office use.

Additional Administrative Tasks for the Team:

• Assist with other initiatives and ad hoc tasks as assigned.
• Support the resolution of operational issues and the implementation of continuous process improvements.

Holiday Coverage

• Provide support to Commerzbank Singapore, Tokyo, China, Beijing, and Frankfurt during Kuala Lumpur holidays, if they coincide with working days in those locations.

Additional tasks may be assigned by the Group Head, with potential for job rotation.

Qualifications and Skills

Educational Background:

The ideal candidate should hold at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, or be a graduate of a Commercial School.

Specialized Knowledge (Experience and Further Qualifications):

• Entry-level experience in investment banking, commercial banking, or brokerage is preferred.
• No prior work experience is necessary.
• A minimum CGPA of 3.0 is required.
• A strong team player with excellent interpersonal and communication skills.
• Fluency in English, both verbal and written, is required.
• Proficient in MS Office and related software.
• NOTE: Successful candidates will be employed on a 12-month contract directly under Commerz Trade Services Sdn Bhd, with the opportunity for permanent employment after completing the Corporate Trainee Program.

Personal Attributes:

• Detail-oriented
• Team-oriented
• Strong analytical abilities
• Capable of working within deadlines
• Interest in working in a developing organization
• Passionate about developing new processes
• Quick learner
• Eager to gain on-the-job learning experience