Bid Management and Sales Operations

Position Title: Bid Management and Sales Operations Specialist

Company: GIGABIT Technologies Private Limited www.gigabittech.in

Location: Okhla, New Delhi

Experience Required: Minimum of 3-4 years, with at least 3 years of relevant experience

Salary Range: ₹5 Lakhs to ₹8 Lakhs

 

Role Overview

We are seeking a diligent, detail-oriented, and results-driven Bid Executive – Government & Corporate Solutions to oversee the complete bid management lifecycle for government agencies and corporate clients. The successful candidate will possess hands-on experience with platforms such as GeM, CPP Portal, and various State e-Tender portals, coupled with a comprehensive understanding of tender documentation, proposal creation, commercial pricing strategies, and procurement procedures.

This role requires close collaboration with internal teams, OEMs, and business partners to ensure compliant, competitive, and punctual bid submissions, supporting the expansion of our business across government and enterprise sectors.

Key Responsibilities

1. End-to-End Bid Lifecycle Management

• Manage all stages of the bid process, including RFPs, RFQs, RFIs, EOIs, tenders, and commercial proposals.
• Identify potential business opportunities, evaluate bid eligibility, analyze tender specifications, and facilitate bid/no-bid decisions.
• Ensure the timely preparation, review, submission, and follow-up of all bid documents in line with tender deadlines and specifications.

2. Government e-Procurement & GeM Operations

• Handle end-to-end participation in tenders via GeM, CPP Portal, and State e-Tender portals.
• Manage GeM activities including bid submissions, reverse auctions, catalogue updates, purchase orders, and contract fulfillment.
• Monitor tender notifications, corrigenda, submission deadlines, pre-bid meetings, and bid opening processes.
• Ensure adherence to portal-specific procedures and government procurement policies.

3. Technical & Commercial Proposal Preparation

• Develop, review, and compile technical and commercial proposals aligned with tender requirements and evaluation criteria.
• Prepare Bills of Quantities (BoQs), pricing sheets, commercial comparisons, compliance matrices, and supporting documentation.
• Review eligibility criteria, technical specifications, commercial terms, EMD, PBG, and other tender-specific requirements.
• Guarantee the accuracy, completeness, and consistency of all bid documents prior to submission.

4. Stakeholder Coordination

• Collaborate with Sales, Presales, Technical, Finance, Legal, and other internal teams to gather inputs and obtain approvals for bid submissions.
• Coordinate with OEMs and channel partners for quotations, authorization letters, compliance certificates, technical datasheets, and related documents.
• Follow up to ensure timely resolution of dependencies and adherence to submission timelines.

5. Corporate & Enterprise Solution Bidding

• Assist in preparing proposals for corporate and enterprise clients involving IT infrastructure, networking, cybersecurity, cloud, and system integration solutions.
• Work closely with sales and technical teams to craft customer-specific proposals, solution documentation, and commercial offers.
• Participate in evaluating customer requirements, commercial viability, and tender terms to enhance bid competitiveness.

6. MIS, Pipeline Management & Performance Monitoring

• Maintain bid trackers, opportunity pipelines, tender databases, and MIS reports.
• Track bid statuses, submission timelines, outcomes, and success metrics, providing regular updates to management.
• Organize and manage tender documents, templates, compliance records, and previous submissions.
• Identify opportunities for process improvements to improve bid quality, reduce turnaround times, and increase win rates.

 

Essential Skills & Competencies

• Excellent verbal and written communication skills
• Proficiency in professional email communication, proposal writing, presentation development, and stakeholder management
• Ability to clearly articulate tender requirements, commercial terms, and bid-related information
• Strong interpersonal skills and follow-up capabilities to ensure timely responses, approvals, and closure of bid activities
• Deep understanding of government and enterprise procurement and tendering processes
• Hands-on experience with GeM, CPP Portal, and State e-Tender portals
• Strong commercial acumen, analytical skills, and meticulous attention to detail
• Effective stakeholder coordination, negotiation, and communication skills
• Ability to manage multiple bids simultaneously while meeting strict deadlines
• Proficiency in MS Excel, Word, PowerPoint, and document management tools

 

Preferred Industry Experience

Experience in the IT Infrastructure, Networking, Cybersecurity, Cloud solutions, Enterprise IT solutions, or System Integration (SI) industry is highly desirable.

 

Application Instructions

Please share your updated CV detailing:

1. Your current CTC (fixed + variable)
2. Your salary expectations
3. Notice period

 

Regards,

Rajesh Kumar

Aayam Consultants

New Delhi

Cell: 9311232179 / 7011595674

Email: [HIDDEN TEXT]