Accounts Payable Executive (Mandarin speaker)

Job Title: Accounts Payable Executive

Employment Type: To be confirmed with the client

Location: KL Central, Kuala Lumpur, Malaysia

Working Hours: 9:00 AM – 6:00 PM

Joining: Immediate

Monthly Basic Salary: RM 4,500 – RM 5,000

KPI Incentive: Up to RM 300 per month

Job Summary

We are seeking a meticulous Accounts Payable Executive to assist the company’s finance and accounting functions. In this role, you will manage supplier invoices, conduct invoice verification, prepare payment documentation, complete account reconciliations, and handle vendor queries—ensuring all transactions are processed correctly and completed within the required timeframes.

The ideal candidate must have at least 1 year of relevant accounts payable or finance experience, demonstrate strong numerical and analytical capabilities, and be proficient in Traditional Mandarin and English.

Key Responsibilities

Accurately process supplier invoices, credit notes, and other accounts payable transactions within the defined deadlines.

Verify invoices against purchase orders, delivery notes, receipts, and other supporting documents.

Carry out invoice matching and flag any inconsistencies related to pricing, quantities, tax information, or payment terms.

Collaborate with procurement, receiving, and other internal teams to resolve invoice and payment discrepancies.

Maintain precise supplier records, invoice documentation, and accounts payable registers.

Support payment preparation and ensure invoices are processed in line with approved payment terms and company procedures.

Track outstanding invoices and help drive the timely resolution of overdue or disputed items.

Address supplier inquiries concerning invoice status, payment timelines, and account discrepancies.

Complete supplier statement reconciliations and investigate variances between supplier statements and internal records.

Assist with month-end closing tasks, including accounts payable reconciliations, accrual support, and reporting.

Ensure proper documentation, compliance with internal financial controls, and adherence to approval workflows.

Support internal and external audit requirements by supplying relevant invoices, payment records, and supporting documentation.

Maintain confidentiality and ensure accuracy when handling financial and supplier information.

Prepare regular accounts payable reports and perform other finance-related tasks as required.

Requirements

Diploma or higher qualification in Accounting, Finance, Business Administration, or a related discipline.

Minimum of 1 year of relevant accounts payable, accounting, or finance operations experience.

Traditional Mandarin and English proficiency in speaking, reading, and writing is mandatory.

Basic understanding of accounts payable processes, invoice processing, and supplier reconciliations.

Good numerical, analytical, and problem-solving skills.

Strong attention to detail and accuracy when processing financial transactions.

Proficiency in Microsoft Excel and other standard office applications.

Experience with accounting software or ERP systems is an advantage.

Good communication and stakeholder management skills.

Ability to manage deadlines, maintain organised records, and handle confidential information.

Available to join immediately.

Compensation