Strategic Sourcing Analyst

Purchase Order Management

• Coordinate with suppliers to confirm order details, delivery timelines, and manage any order-related discrepancies.
• Maintain organized and accurate procurement records, ensuring proper documentation for audit and reporting purposes.

Sourcing Support

• Assist in sourcing the categories of products and services by gathering supplier quotes, performing basic supplier research, and compiling comparisons.
• Support RFP/RFQ processes by collecting requirements from internal teams, managing supplier communications, and documenting responses.
• Prepare summaries and analysis of supplier proposals, providing data to assist in decision-making for the category of purchases.

Stakeholder Collaboration & Communication

• Work closely with internal stakeholders, including IT, Finance, and Legal, to ensure alignment of purchasing needs and gather necessary specifications.
• Serve as a point of contact for stakeholders on order status, supplier options, and procurement processes, ensuring timely updates and follow-ups.
• Help educate stakeholders on purchasing policies and support them in navigating procurement processes effectively.

Supplier Coordination & Relationship Management

• Maintain strong working relationships with suppliers, coordinating as needed to ensure clarity on requirements, delivery timelines, and quality standards.
• Track and report on supplier performance and issue resolutions, escalating concerns as needed to the Senior Buyer or Category Manager.
• Ensure supplier records are up-to-date, maintaining an accurate contact database and procurement documentation.

Process Improvement & Compliance

• Identify and suggest process improvements within purchasing activities, enhancing efficiency and transparency in procurement workflows.
• Ensure compliance with procurement policies, ethical sourcing standards, and industry best practices in all purchasing activities.
• Support documentation for procurement audits, ensuring data accuracy and accessibility for compliance needs.

Skills and experience we value

• Experience in Business, Supply Chain Management, or a related field preferred.
• Coursework or certifications in procurement (e.g., CPSM or CIPS) or technology procurement are a plus but not required.
• 1-2 years of experience in procurement, purchasing, or related field, ideally with exposure to related category.
• Basic understanding of procurement processes and principles, including purchase order management and supplier communication.
• Familiarity with procurement software (e.g., SAP Ariba, Coupa) and proficiency in Microsoft Office Suite, especially Excel, for data management.
• Demonstrated organizational skills, with the ability to manage multiple tasks and maintain attention to detail in a fast-paced environment.

What would make you really stand out

• Attention to Detail: Ability to manage procurement data and documentation accurately, ensuring purchase orders and records are consistently maintained.
• Organizational Skills: Strong organizational abilities, capable of handling multiple purchase orders, tracking orders, and managing supplier communications efficiently.
• Communication: Effective verbal and written communication skills to work collaboratively with suppliers and internal stakeholders.
• Customer Service Orientation: A proactive, responsive approach to supporting internal stakeholders and addressing supplier issues professionally.
• Problem-Solving: Resourceful in resolving basic procurement challenges, such as delivery delays or pricing discrepancies.
• Adaptability: Willingness to learn and grow within the procurement field, with an openness to evolving purchasing processes and tools.