Invoicer

Invoicer

Qualifications & Experience

➢ Possession of a University or Technical Degree, or an equivalent qualification.

➢ Minimum of 5 years experience in Ship Repair and Management.

Required Skills

➢ Ability to plan and organize work effectively.

➢ Strong leadership capabilities.

➢ Proactive approach to tasks.

➢ Self-driven and diligent work ethic.

➢ Proficient in interpersonal relations at all organizational levels.

➢ Efficient time management skills.

➢ Trustworthy, honest, and committed to confidentiality.

➢ Capacity to perform well under pressure.

➢ Capable of independent correspondence.

➢ Excellent communication and interpersonal skills.

➢ Proficient in stress management techniques.

➢ Strong team collaboration skills.

➢ Ability to propose enhancements in work processes, engaging subordinates actively.

➢ Initiative and logical reasoning skills to address problems with a focus on long-term solutions.

Job Summary

➢ Responsible for preparing final invoices for clients, detailing costs for completed tasks.

➢ Ensure adherence to ISO standards for Quality, Environmental, OHSMS, and Security Management Systems, as well as API Q1 guidelines, in alignment with established practices and the Company’s QEHS&S Manual and Policy.

➢ Maintain safe working protocols at all times.

Duties & Responsibilities

➢ Collaborate closely with Project Managers and Engineers to commercially oversee project progress and capture additional work and variations.

➢ Attend tender review meetings, both before and after submission, as needed.

➢ Conduct site surveys in close cooperation with the Projects Team to define and quantify the scope of work.

➢ Organize and archive all relevant tender correspondence and data in accordance with established procedures.

➢ Compile necessary estimating data for transfer to Projects and Operations following contract award, and participate in Project kick-off meetings as required. Attend daily Project Meetings, site visits, and workshop inspections to ensure all work is documented accurately, while staying informed on project direct costs, overheads, and service expenses.

➢ Collaborate with Project Managers to prepare Variation Orders for additional work or changes to the original project scope.

➢ Develop estimates for additional work and Variation Orders in coordination with various departments and production staff for timely submission to clients.

➢ Regularly update the Project Variation Order register, Cost Summary, and Project Invoice, and keep clients informed about the project accounts.

➢ Negotiate project prices with clients when necessary, ensuring justifications for quotes and maintaining adequate profit margins throughout the project.

➢ Prepare Project Invoices with required supporting documents and Work Completion Reports as per departmental procedures for submission to clients close to project completion.

➢ Generate final Project Cost Summaries and project closeout reports.

➢ Review owner specifications and ASRY's tender, along with all correspondence and documents related to the repair order.

➢ Work collaboratively with the Project Manager (SR) to determine the most cost-effective repair solutions while maximizing income/profit.

➢ Ensure diligent follow-up on repairs conducted on-site or in workshops and update all change orders with pricing for owner approval.

➢ Work alongside the Project Manager (SR) for daily monitoring of man-hours and reporting.

➢ Confirm that all work performed is invoiced to the owners.

➢ Continuously track and document total costs during repairs. Present the total costs and draft invoice amounts to the Invoicing Department Head prior to discussions with customers.

➢ Provide clients with the final components of the invoice, facilitating discussions to agree and finalize the amounts.