Human Resource Assistant Manager

1. Payroll & Employee Records Management

• Facilitate the preparation and processing of monthly payroll for both internal and external employees.
• Review and confirm leave requests and overtime (OT) submissions.
• Guarantee precise payroll data entries, documentation, and maintenance of records.
• Assist with annual performance assessments, salary reviews, and compensation adjustments.
• Ensure meticulous management of bank reconciliations, invoice processing, and accounts receivable/payable.

2. Recruitment & Onboarding Processes

• Oversee the complete recruitment cycle for all positions, including job advertisements, resume evaluations, and interview scheduling.
• Facilitate orientation sessions for newly hired employees.
• Conduct exit interviews for employees leaving the organization.

3. Management of Foreign Workers

• Administer the application quotas for foreign workers.
• Collaborate with governmental bodies such as JTK, KDN, KSM, JIM, and other pertinent agencies to ensure adherence to legal standards.
• Prepare and file Check Out Memos (COM) along with necessary immigration paperwork.
• Track and renew work permits, passports, insurance, and FOMEMA medical examinations prior to expiration.
• Apply for housing permits in line with the Workers' Minimum Standards of Housing and Amenities Act.
• Coordinate transportation for workers to and from medical facilities, banks, and other locations as required.

4. Training & Development Initiatives

• Plan and coordinate both internal and external training programs.
• Maintain comprehensive training records and HR documentation.
• Manage HRDF claims and the processes related to training.

5. General Administrative Duties

• Supervise office supply management to ensure sufficient inventory levels.
• Organize company events, including festive celebrations, anniversary dinners, and team-building activities.

Qualifications and Skills

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• A minimum of 2 years of relevant professional experience.
• Strong interpersonal and communication skills.
• Demonstrate fairness, ethical behavior, and sound judgment in dealing with individuals and situations.
• Highly organized, persistent, and capable of working under pressure.
• Self-driven, proactive, and able to work independently as well as collaboratively in a team.
• Must uphold confidentiality at all times.
• Proficient in computer applications with a strong command of Microsoft Office.
• Must have access to personal transportation.
• Able to commence employment immediately is a significant advantage.