Executive Assistant

Overview:

The Executive Assistant will deliver extensive support to the Leadership Team (LT), facilitating the effective management of their schedules, travel logistics, and administrative duties. This position demands exceptional organizational and communication abilities to ensure seamless interaction with both internal and external parties.

Key Responsibilities:

• Calendar & Schedule Management: Oversee and coordinate the diaries of LT members, including meetings, appointments, and significant commitments, while proactively addressing any scheduling conflicts.
• Travel Management: Arrange comprehensive business travel, encompassing flights, accommodations, ground transportation, itineraries, and necessary travel documentation.
• Meeting Coordination: Organize LT meetings, prepare and distribute agendas, manage logistical arrangements, and monitor key actions and follow-ups as necessary.
• Expense Processing: Prepare, submit, and manage expense claims, ensuring prompt processing and adherence to company policies.
• Administrative Assistance: Offer daily administrative and coordination support to the Leadership Team, ensuring that priorities and activities are executed efficiently.
• Stakeholder Engagement: Collaborate with both internal and external stakeholders to arrange meetings, travel, events, and fulfill other LT requirements.

Essential Skills:

• Exceptional skills in project coordination, planning, analysis, and organization.
• Solid understanding of project management methodologies and governance structures.
• Excellent stakeholder management and communication capabilities.
• Proficient at handling multiple priorities and thriving in a cross-functional environment.
• Skilled in project management and reporting tools such as MS Project, Excel, PowerPoint, Jira, or similar platforms.

Desirable Skills:

• Experience in supporting large-scale transformation initiatives, technology implementations, ERP/SAP systems, or business change projects is a plus.

#AditiConsulting
# 26-06388