Clerk, QC

RESPONSIBILITIES/ACCOUNTABILITIES

Job Summary

The QC Clerk provides administrative, documentation, and coordination assistance to the QA/QC department. This position ensures that all quality records, inspection reports, and project documentation are prepared, maintained, archived, and submitted accurately in line with project specifications, client requirements, and applicable regulatory standards.

Responsibilities

Documentation & Record Management

• Prepare, compile, and maintain QA/QC documentation such as ITP, WPS, PQR, WQT, MIR, IR, NCR,

CAR, and daily inspection reports.

• Ensure all quality documents are logged, indexed, and filed correctly to maintain traceability.

• Monitor and update revision status of QA/QC documents, ensuring the latest revisions are shared

with the relevant stakeholders.

• Support the preparation of MDR (Manufacturing Data Record) / QD (Quality Dossier) for project close – out.

Inspection Coordination Support

• Assist QA/QC Engineers with arranging inspections with clients, consultants, and subcontractors.

• Create inspection request forms and ensure timely submission to client representatives.

• Follow up on inspection progress by tracking status, outstanding items, and follow – up actions.

Data Entry & Reporting

• Enter inspection results, welding data, NDT reports, material traceability records, and other QC

information into project databases.

• Produce daily, weekly, and monthly QA/QC summary reports as required.

• Keep registers current, including welding register, NDT register, material register, and calibration register.

Material & Document Verification

• Assist with reviewing material certificates, MTC, calibration certificates, and vendor documentation to confirm completeness.

• Support the QA/QC team in verifying document compliance with project specifications.

Administrative Support

• Handle correspondence processing, filing, scanning, and distribution of QA/QC documents.

• Coordinate with procurement, warehouse, and site teams to meet documentation requirements.

• Assist QA/QC meetings by preparing minutes, attendance lists, and supporting documentation.

Others

• Continuous improvement processes & suggest enhancements to increase efficiency & service quality

• Demonstrate personal commitment to comply with all legal / company HSE requirements and

actively participate in all HSE-related activities / programs / campaigns organized by the company.

• Undertake any Ad Hoc assignment & other duties as and when required.

Relevant Work Experience

Experience in QA/QC documentation or construction project administration

is an advantage

Competencies & Skills Technical Skills

• Basic understanding of QA/QC processes, inspection workflows, and

documentation requirements.

• Familiarity with welding, NDT, and material documentation (advantage).

• Ability to read and understand basic technical documents and drawings.

Software Skills

• Proficient in Microsoft Excel, Word, and PDF editing tools.

• Experience with document control systems (Aconex, EDMS, etc.) is an

advantage.

Behavioural Skills

• Strong attention to detail and accuracy.

• Good organization and time management skills.

• Ability to work under pressure and meet documentation deadlines.

• Effective communication and coordination skills.