Admin Executive - Facilities Operations

Responsibilities & Duties

Location: Sembawang

Working Hours: Monday - Friday 9:00 AM to 6:00 PM

Salary Range: $2,800 - $3,500

Key Responsibilities

Facilitate communication among departments, clients, and contractors to guarantee prompt order processing, documentation, and invoicing.

️ Supervise job assignments for contractors, ensuring adherence to schedules, budgets, and financial parameters.

Oversee the procurement cycle, including sourcing, obtaining quotes, securing approvals, coordinating deliveries, and managing follow-up actions post-delivery.

Liaise with clients regarding job requests, pricing, approval of quotes, and the issuance of service reports.

Administer inventory management, perform stock audits, and maintain comprehensive records for machinery, equipment, and consumables.

Address customer complaints swiftly, collaborating with the Operations Team to devise effective solutions.

Ensure timely invoicing in partnership with the Operations Team and Finance Department.

Reconcile attendance records and process labor and overtime claims based on approved timesheets.

️ Execute additional administrative tasks as required.

Qualifications

Diploma in any discipline.

Minimum of 1 year of relevant experience.

Proficiency in Microsoft Office Suite.

Excellent organizational, communication, and interpersonal skills.

Capability to work independently and thrive under pressure, with a keen attention to detail.

Application Process:

If you find this position appealing, please submit your resume in Microsoft Word format by clicking 'Apply'.

By submitting your application or resume, you consent to the disclosure of your personal information to potential employers for their consideration.

We regret to inform you that only shortlisted candidates will be contacted.

Carol Tan

Registration number: R23113984

EA Licence No: 12C6253