Sr. Executive & Admin Assistant

Key Responsibilities:

Executive Assistance

• Support the Director with scheduling, calendar management, meeting coordination, and daily administrative activities.
• Act as a key point of contact between the Director and various departments.
• Ensure timely communication, follow-ups, and execution of assigned tasks.
• Manage confidential information with professionalism and discretion.

Coordination & Reporting

• Coordinate with branches and departments to collect, compile, and consolidate business reports.
• Track ongoing projects, assignments, and action items, providing regular status updates to the Director.
• Follow up with sales teams and other departments for timely submission of reports and performance data.
• Prepare structured reports, presentations, dashboards, and management summaries.

Cross-Functional Communication

• Facilitate smooth communication between departments and management.
• Ensure timely closure of action points and escalation of critical issues when required.
• Support business operations through effective coordination and follow-through.

Administrative Management

• Handle office administration and documentation activities.
• Maintain records, correspondence, meeting minutes, and important business documents.
• Assist in organizing meetings, events, travel arrangements, and other administrative requirements.

MIS & System Management

• Utilize MS Office applications and ERP systems for reporting and data management.
• Conduct online research and prepare information summaries for management review.
• Ensure accuracy and completeness of business data and reports.