Sourcing Executive

Sourcing Executive / Asset Management

Hyderabad, India

Work Dynamics (Integrated Facilities Management)

What this job involves:

Asset Management

• Maintain a centralized record of facility assets, including equipment, furniture, and fixtures.
• Track asset status, locations, and custodians using an asset management system or database.
• Conduct regular audits to verify the accuracy and condition of assets, and update records accordingly.
• Support asset tagging, labeling, and identification processes.

Roles & Responsibilities

• Review and understand technical specifications of Stakeholder Purchase Requisition.
• Upload in the Internal Purchase Requisition Tracker.
• Send RFQ/RFP to the respective vendors and ask for samples if required for quality verification.
• Negotiate terms and prices with vendor/supplier to ensure cost-efficiency and quality.
• Coordinate with the internal department HOD for sample quality validation.
• Validate quotations as per the requirements.
• Develop and maintain relationships with key suppliers/vendors for smooth communication and to meet required expectations.
• Make sure that all the procured items meet the required quality standards and specifications.
• Maintain supplier/vendors database up to date.
• Prepare Price Comparison sheet and submit for approval to the authority signatory.
• Prepare POR (Purchase Requisition) and send it to JLL Corporate Office to raise a Purchase Order as per company policy & procedures.
• Upload POR information in the tracker.
• Email PO Copy to the respective vendors/suppliers along with the stakeholders.
• Follow up on the delivery status and keep the Storekeeper and Concerned department posted.
• Resolve problems that arise with goods such as discrepancies, damage, and wrong deliveries.

Document Control

• PR (Purchase Requisition) record tracker.
• POR (Purchase Order Requisition) record tracker.
• PO (Purchase Order) Copies.
• Record keeping and Reporting:
• PO copies digital.
• Quotation digital.

Location:

On-site Bengaluru, KA

Scheduled Weekly Hours:

48