Shared Services_Personal Assistant _WTSL

Key Responsibilities:

Executive Support:

• Manage calendars, appointments, and travel itineraries for senior leadership.
• Organize and prepare for meetings, including agendas, presentations, and minutes.
• Act as the point of contact between executives and internal/external stakeholders.

Administrative Management:

• Draft and review business correspondence, reports, and documents.
• Manage expense claims, reimbursements, and procurement requests in line with company policies.
• Maintain files and records in a systematic, confidential manner.

Stakeholder Coordination:

• Liaise with internal teams (HR, Finance, IT) to ensure seamless operations.
• Coordinate with international teams for scheduling across time zones.
• Follow up on action items and ensure timely closures.

Confidentiality & Discretion:

• Handle sensitive and confidential information with integrity.
• Exercise sound judgment in decision-making and communications on behalf of leadership.

Required Qualifications & Skills:

• Education: Bachelor's Degree (any discipline); Diploma in Executive Assistance/Office Management is a plus
• Experience: 3–6 years as a Personal Assistant or Executive Assistant in a corporate or shared services setup
• Skills:
• Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word)
• Excellent communication and interpersonal skills
• Strong organizational and multitasking ability
• Ability to work independently with minimal supervision
• Discretion and confidentiality are a must