Senior Executive Assistant

Gainwell Technologies LLC

Summary

We are seeking a highly skilled and proactive Executive Assistant to provide advanced, confidential, and comprehensive administrative support to senior executive leadership. This role involves managing complex schedules, coordinating high-level meetings, handling sensitive information, and undertaking critical special projects. The ideal candidate will demonstrate exceptional organizational, communication, and problem-solving skills, and will thrive in a fast-paced, dynamic environment supporting senior executives such as Directors, Vice Presidents, or Presidents.

Your role in our mission

As an Executive Assistant, you will serve as a trusted right-hand to the executive team, enabling them to focus on strategic priorities by managing day-to-day operations, handling high-impact communications, and ensuring seamless coordination across teams. You will help streamline workflows, safeguard confidentiality, and represent executive intent in key interactions.

Key Responsibilities

• Provide high-level, diversified, and complex administrative support to senior executives.
• Coordinate domestic and international travel arrangements, including itineraries, bookings, and expense reports.
• Collect, analyze, and prepare correspondence, reports, and presentations for executive meetings and board discussions.
• Liaise with internal and external stakeholders, maintaining discretion and professionalism in sensitive engagements.
• Plan and schedule meetings, events, and off-sites, sometimes acting on behalf of executive leadership in operational matters.
• Analyze data and provide insights to assist in executive decision-making processes.
• Manage confidential documentation and ensure secure handling of critical business information.
• Undertake and execute strategic special projects as directed by senior management.
• Collaborate across teams to facilitate internal communication and coordination.
• Utilize sound judgment to make decisions in complex, ambiguous situations.

What we're looking for

Basic Qualifications

• Bachelor's degree in Business Administration or related field (preferred).
• Minimum of 8 years of experience in administrative or executive support roles.
• Proven experience working with senior leadership and managing confidential information.
• Resident of Kolkata.

Skills and Competencies

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities.
• Sound judgment and discretion in handling sensitive and confidential matters.
• Strong interpersonal skills and ability to interact effectively with executives, clients, and partners.
• Self-motivated, proactive, and able to work independently in a fast-paced environment.
• Adaptable to change and capable of dealing with ambiguity.
• High attention to detail and a commitment to quality and excellence.

What you should expect in this role

• Exposure to high-impact decision-making environments.
• Opportunity to work closely with senior leaders on strategic initiatives.
• A dynamic and fast-paced work culture requiring agility and discretion.
• High visibility across the organization with opportunities for personal and professional growth.

Work Environment

• Will require extended evening hours or occasional weekends to support critical business needs or international schedules.

If you're a confident, capable, and discreet professional ready to support senior leadership in a mission-critical role, we'd love to connect with you!

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SENIOR EXECUTIVE ASSISTANT