Receptionist and Administrative Assistant

Location: Mulund, Mumbai

Industry: Manufacturing

Department: Administration

Employment Type: Full-time

Job Overview

We are seeking an organized and professional Receptionist and Administrative Assistant to oversee front-desk operations and deliver daily administrative support within our manufacturing facility located in Mulund.

Primary Responsibilities

Reception Duties

• Welcome and assist visitors, clients, vendors, and staff in a professional manner.
• Manage incoming and outgoing phone calls, directing them to the relevant departments.
• Oversee visitor access and maintain the visitor log.
• Receive, organize, and distribute mail, packages, and other correspondence.
• Coordinate the scheduling of meeting rooms and assist with arrangements for visitors.
• Ensure a tidy and professional reception environment.

Administrative Duties

• Maintain comprehensive office records, files, logs, and documentation.
• Manage office supplies and stationery needs while keeping track of inventory.
• Collaborate with housekeeping, security, maintenance, and other service providers.
• Assist with travel planning, courier services, and general office tasks.
• Create basic reports, letters, documents, and MIS using MS Office applications.
• Support HR and Accounts departments with routine administrative tasks as necessary.
• Keep attendance records and other administrative logs updated.
• Facilitate internal communication and support general office operations.
• Ensure the smooth daily operation of the office.

Qualifications

• Preferred: Graduate in any field.
• 1–3 years of experience in reception, administration, or office coordination.
• Strong communication and interpersonal abilities.
• Proficient in MS Office, Excel, Word, and email.
• Excellent organizational and multitasking skills.
• Professional demeanor with a polite and presentable appearance.
• Aptitude to coordinate effectively with employees, visitors, vendors, and management.
• Preference will be given to candidates residing in or around Mulund / Thane / Bhandup / Ghatkopar.

Essential Skills

• Front Desk Management
• Office Administration
• Visitor and Call Management
• MS Excel & MS Office Proficiency
• Documentation and Record Keeping
• Vendor Coordination
• Courier and Stationery Management
• Effective Communication Skills
• Multitasking and Coordination

Salary: ₹____ – ₹____ per month, based on experience and qualifications.