Purchase Executive
Job Description
Role Purpose: Managing & delivering day to day purchase activities
COMPETENCIES: (Rank based on the importance)
1. Planning & Result orientation
2. Team work collaboration
3. Process orientation
SKILLS:
1. Communication Skills
2. Organizing
3. Negotiation Skills
4. Influencing Skills
5. Proficiency in Excel, able to use various important functions of XL
TRAITS IDENTIFIED FOR THE POSITION:
1. Meticulousness
2. Drive – Should work under pressure and perform
3. Proactiveness
4. Receptivity – specially to new learning with positivity
5. Ownership
6. Discipline
KNOWLEDGE:
● Understanding of the procure to pay cycle (adherence to purchase procedures)
● Basic understanding of engineering principles and production techniques
● Understanding of Online + Offline Research and Purchasing of Imported Electronic Components for Electrical,
Electronic, and IT Materials
● Being able to determine a replacement electrical component that is equivalent based on market availability
● Understanding of import taxes and tariffs for electronics
● ERP and IT expertise
Detailed Job Description:
● Purchasing: Pay Cycle (adherence to purchase procedures) R&D in particular in the fields of electrical and
electronic
● Daily inspection and monitoring of purchase invoices, providing instant Manager with comments
● timely submission of a request for quotes
● creating a commercial comparison and negotiating
● sending a purchase order promptly (Minimize indent to PO issue lead time) Must adhere to the ISO /
statutory criteria for the procurement process and documentation
● Follow up with vendors to ensure material delivery.
● coordination of material receipt with the shop crew and transporters
● coordination of vendor payments and other commercial inquiries with the account team.
● preparation of MIS reports connected to purchases
KEY RESULT AREAS
1. Material delivery as per committed schedule / lead
time
2. On time indent to PO conversion
3. Right Quality and Qty material delivery
4. 7 days advance delivery intimation
5. On time raw material and scrap reconciliation with
vendors
KEY PERFORMANCE INDICATORS CORRESPONDING
TO KRAs
1. Discussions on prices (% savings
between old and new rates)
2. Time from indent to PO issue adherence
to the established standard or goal
3. To fulfil a commitment (Lead time vs.
actual delivery date)