Procurement Buyer II

Key Responsibilities:

• Order Management:
• Review all open orders daily to ensure timely delivery from suppliers.
• Monitor pending purchase requisitions (PRs) and ensure all purchase orders (POs) are sent to suppliers.
• Ensure orders are acknowledged by suppliers in the system and follow up on missing Order Acknowledgments (OAs).
• Ensure OA dates are within acceptable lead times.
• Supplier Coordination:
• Proactively engage with internal customers to expedite open orders and address any delivery issues.
• Schedule daily/weekly calls with suppliers to address delivery, logistics, and other queries.
• Collaborate with suppliers to meet revenue forecasts and ensure timely delivery.
• Logistics & Shipping:
• Review LOC instructions and arrange necessary documentation from the shipper.
• Control LOC shipments from the order date until submission to the bank.
• Work closely with CPT freight forwarders to ensure timely material delivery to customers. Resolve issues as required.
• Reporting & Documentation:
• Ensure timely IBD (Inbound Delivery) creation, GR (Goods Receipt) completion, and customer invoice verification.
• Verify shipping documents and coordinate with shippers and customers on the Certificate of Conformance (COC) process.
• Update all tracking details for CPT shipments in the team room.
• Execute MRBR reports daily and ensure GR posting via batch jobs.
• Handle and resolve vendor invoice disputes in Dolphin and MRBR systems.
• Monitor and manage vendor expedite payments.
• Performance Monitoring:
• Publish weekly performance metrics, including missing OAs, past due orders, and Dolphin issues.
• Track and minimize OTTR failures (On Time to Requirement).
• Review and address discrepancies with suppliers and freight forwarders and provide timely feedback to customers.

Knowledge & Skills Required:

• End-to-End Supply Chain Knowledge: In-depth understanding of the supply chain management process, from order placement to delivery.
• Planning & Revenue Forecasting: Experience in planning and managing revenue forecasting activities.
• Trade Compliance & COC Process: Knowledge of trade compliance and the COC process (Certificate of Conformance).
• LOC Process Expertise: Responsible for handling end-to-end LOC (Letter of Credit) processes.
• Supplier Negotiation: Strong negotiation skills with suppliers to ensure favorable terms.
• Freight Forwarder Coordination: Experience working with freight forwarders for CPT shipments.

Experience & Qualifications:

• Experience: 3-5 years of experience in procurement and supply chain management.
• Lean & Six Sigma: Experience with Six Sigma and Lean tools to improve procurement processes.
• Education: Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• Software Skills: Proficiency in SAP and strong skills in Microsoft Excel (Advanced Excel capabilities required).
• Soft Skills: Ability to prepare professional PowerPoint presentations and communicate effectively.