Hiring Executive- Facilities and Administration

Job Description

Facilities Management:

• Oversee the maintenance, repair, and safety of facilities, including office buildings, equipment, and utilities.
• Develop and implement facilities management policies, procedures, and standards to ensure compliance with regulations and best practices.

Office Administration:

• Supervise administrative third-party staff on daily operations.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels and cost-effectiveness.

Vendor Management:

• Identify and select vendors, contractors, and service providers for facility-related services.
• Negotiate contracts, service agreements, and pricing terms to optimize cost-efficiency and quality of services.
• Monitor vendor performance and adherence to service level agreements.

Budget Planning and Management:

• Develop annual budgets for facility maintenance, operations, and administrative expenses.
• Monitor expenditures, track budget variances, and implement cost-saving initiatives.
• Prepare financial reports and forecasts related to facilities and administrative expenses.

Compliance and Risk Management:

• Ensure compliance with health and safety regulations, building codes, and environmental standards.
• Implement policies and procedures to mitigate risks related to facility operations and workplace safety.

Transport Management:

• Oversee and manage transport services for employees, ensuring timely and safe operations.
• Coordinate with transport vendors for vehicle management, scheduling, and maintenance.
• Optimize transportation routes and schedules to improve efficiency and reduce costs..

Qualifications and Skills:

• Bachelors degree in business administration or Equivalent.
• Strong interpersonal and communication skills.
• Familiarity with transport management systems, Facility management software, and tools for scheduling, maintenance tracking, and reporting.
• Knowledge of regulatory requirements and industry standards for facilities, workplace safety, and employee transportation.
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