Integrated Facilities Management

What this job involves:

Centralising all logs and requests

What we're looking for is an expert who can effectively streamline processes and requests.
Reporting to the property manager, you'll provide superior call logging services — receiving and logging complaints containing complete details of the requests.
In line with this, you'll tag each request with unique identity numbers to determine the nature of issues, and to dispatch them to the appropriate department.
You'll also follow up on the progress of each request by coordinating with respective assignees and monitoring their response time.
Furthermore, you'll keep tabs on feedback and communicate with the requestor to ensure the closure of the task.
You'll also prepare daily and weekly reports on call status, as well as monthly reports on recurring calls.
Assisting building engineers in conducting analyses is also within your scope.

Performing other ad hoc tasks

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks.
Part of your mandate is to contribute to the monthly management report for our clients.
Likewise, you'll work closely with admin personnel in processing invoices.
You'll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures.
Ensuring workplace safety is also within your scope.
To do this, you'll actively participate in health and safety reviews and identify potential risks.
You'll also participate in emergency evacuation procedures as needed.

Sound like you To apply you need to have:

Proven industry experience

Are you a degree holder with three to five years of experience in facilities management
Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety
Do you have a proven track record in rolling out improvement initiatives
If you said yes to all these, then we encourage you to apply.

Collaborative mindset

At JLL, we believe that collaboration plays a central role in achieving success — that's why you must demonstrate flexibility in working with a team.
Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively.
You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.

Scheduled Weekly Hours:

Help Desk Executive