Front Office

Responsibilities

• Accommodate visitors, clients and job candidates
• Operate switchboard and direct potential clients to relevant departments
• Control distribution of conference call numbers
• Coordinate conference room bookings and appointment
• Record, file and track all outgoing and incoming courier and sort mail
• Manage all matters pertaining to reception / office appearance and utilities
• Cooperate with Office Manager on local facility
• Maintain database of suppliers and service providers
• Assist Office Manager with office fit out requirements
• Record all incoming invoices in PDB register, gaining appropriate approval where necessary, and forward to Finance Department in a timely fashion
• Work closely with the Finance Manager to ensure smooth operation of all finance matters
• Support the Finance Manager by inputting into sales and purchase ledgers from source documents
• Prepare petty cash records and cash count on a monthly basis, and send information to Finance Department by the end of the month
• Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary