Finance Superintendent, Credits

PURPOSE OF THE JOB:

Pricing, Claim accounting, IFOR updating, Credit insurance, remittance accounting, Sales return, New Selling Arrangement, Balance confirmation,

Key Focus Areas

• Pricing updating for customer.
• Accounting for claims
• IFOR updating.
• Credit insurance.
• Remittance
• Sales Return
• New selling Arrangement
• Balance confirmation
• Charging of interest

PRINCIPAL ACCOUNTABILITIES:

• Pricing updating for customer.
• Checking the correctness of the scheme/discount updated in the system
• Checking of invoices post accounting for schemes & discounts to check the correctness of the scheme & discount updating
• Checking of invoice factor on any amendment to the VAT rate
• checking of tax rate for the relevant customers
• Reconciliation of monthly invoices with the schemes & discounts provided by marketing
• Answering to marketing for the queries relating to above
• Accounting for claims
• Comparing the schemes/discount papers received against the amount ascertained
• Analyzing the actual scheme/ discount with the budget
• Ascertaining the monthly provision against sales made and intimating to accounts team
• IFOR updating
• Verifying the correctness of the IFOR limit & period updated
• Preparation of the MC request for IFOR limit & period received from marketing
• Checking the criteria of customers having balances more than 6 months, balance confirmation defaulters and intimate to marketing
• Credit insurance
• Providing data pertaining to the customers falling under overdue
• Monitoring the movement of the customers both fallen due for payment as well new customers falling under the overdue category
• Ensuring the necessary documents are sent to the insurance company for lodging notification/claim
• Remittance
• Ensuring that remittance is done on the same day of the receipt
• Monthly report to the marketing of the collections made branch-wise
• Sales Return
• Checking of the invoice factors pertaining to the invoices for the last SKUs sold in the past
• Checking whether the material has been physically received at the warehouse and manual GRN has been taken at the warehouse.
• Checking whether the sales return has been duly authorized
• Checking the correctness of the Sales return value manually computed and passing entry to the difference of the system generated and manual amount computed.
• New Selling Arrangement:
• Ensuring all new customers are created in the system after duly authorized
• Check whether the required documents are submitted for creation of a new customer
• Periodically review whether any change in the constitution of the party has been reported to ensure that new customer code is created for them
• Balance confirmation:
• To ensure that balance confirmation is sent to all the parties on a monthly basis and the proof of sending the same is maintained for records
• Periodically take it up with marketing on the pending balance confirmation from the customers.
• To resolve the issues highlighted in the balance confirmation by the parties such as the pending credit notes, excess amount debit etc.
• Charging of interest:
• Charging of interest on the overdue balances of the customers on a monthly basis
• To check periodically all variables for computing sales return are considered in SAP
• Answering to marketing queries on the interest computation

Back office for procurement / Operations function

• Approvals in place as per CASP / DASP / SOP/MASOP/ Credit Policy related to above areas

Vendor management

Annual business Plan

• Providing data for claims accounted during the year
• Providing data for average invoice factor billed during the year
• Providing data for customer details and the remittance made during the period

MIS Reporting

• Credit note accounted and pending accounting from finance end

People Development

• Training in the areas of people skill to liaison with marketing team
• SAP Training

Key Success Factors

• Error free schemes & discounts updating for customers
• Timely accounting for claims
• Error free IFOR updating for customers
• Timely sales return accounting for customers
• Timely charging of interest for overdue customers