Finance Manager

AREAS OF RESPONSIBILITY

• Participate in the development of financial and accounting strategies which are aligned with the overall objectives of the Hotel.
• Monitors status and recommends adjustments to strategies as appropriate
• Participates in developing the annual budget
• Participates in developing and implementing financial and purchasing strategies which area ligned with the Hotel s objectives and internal control practices
• Ensure that all work is accurate, timely and done in accordance with Brand standards
• Supervisors and participates in the operation of the Accounting Department
• Oversees training and cross-training of accounting employees
• Assures compliance with internal controls, policies and procedures
• Maintains smooth flow of communication in department
• Supervises and participates in regular periodic reports and inventories
• Performs required audits, reviews submitted reports and follows up as needed
• Prepares reports as requested to improve management decision making and critical evaluation of work activities.
• Recommend systems and procedures for accurate and orderly reporting of financial matters
• Reviews and analyses business results throughout the Hotel to ensure alignment with the Hotel s financial objectives
• Reports on all areas of non-compliance to standard operating procedures and recommend changes or improvements
• Develops and implements strategies and practices which support employee engagement.
• Provide employees with the orientation and training needed to understand expectations and perform job responsibilities
• Communicates performance expectations and provides employees with on-going feedback
• Provides employees with coaching and counselling as needed to achieve performance objectives and to reach their fullest potential
• Ensures accuracy of financial information by performing a variety of control functions.
• Ensures accounts payable is accurately maintained and all supplies are paid within credit terms
• Review night audit and daily banking processes to ensure efficient, accurate and timely reporting
• Performs daily banking reconciliations, delivers monies and related matters on a regular basis
• Manages the due back system and Front Office float change requirements
• Manages petty cash process, ensures adequate supply of petty cash and co-ordinates theusing of petty cash to Brand standards
• Summarises payments due and communicates needs to the Financial Controller for approval
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• Processing of Travel Agents commission payments
• Resolve all guest requests for account information
• Informs Financial Controller of all circumstances which may highlight unusual results
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• Makes appropriate recommendations to insure smooth flow of financial transactions
• Ensures accurate and timely processing of weekly payroll and distribution of payslips to Department Heads
• Processing and management of all employee superannuation contributions
• Preparation of weekly payroll reports
• Payment of all statutory requirements
• Ensures all deductions made on behalf of employees are forwarded to the relevant party
• Participates in month end financial processes
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• Ensures all relevant financial information is included in fiscal period through directentry or accrual basis
• Participates and reviews month end stocktake
• Monitors inventory results and takes appropriate action if necessary
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• Purchasing Management
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• Timely procurement of goods for use at competitive pricing
• Manages the stock take process in a timely and accurate manner
• Compiles monthly stock take sheets and updates prices in a timely manner
• Analysis stock par levels to ensure effective and efficient management
• Confers closely with the Financial Controller at all times and takes every opportunity to become familiar with all aspects of the position in order to fill in whenever required.
• Utilises leadership skills and motivation techniques in order to maximise employee productivity and satisfaction of direct reports.
• Maintains and controls Hotel stationery store.
• Complete balance sheet reconciliations on a monthly basis ensuring that outstanding items are resolved in a timely manner.
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• Monitors and ensures collection of Accounts Receivable.
• Maintain control over daily cash receipts and banking by supervising the General Cashier functions.
• Review the Daily Revenue Report ensuring that revenue is accounted for and reported correctly.
• Provides accounting assistance to Department Heads as required.
• Ensure full compliance with Hotel Management Agreement.
• Assist the Financial Controller in the preparation of daily, weekly, monthly and yearly reports in accordance with reporting calendars, ensuring that reports are submitted in a timely and accurate manner.
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• Reviews daily PM/PX accounts to ensure full and prompt check-out and collection.
• Creates 100%guest satisfaction by providing the Yes I Can! experience through performance that demonstrates the standards of genuine hospitality and exceeding guest expectations.
• Provides YesI Can! genuine hospitality and teamwork on an ongoing basis
• Seeks opportunities to improve the customer experience by seeking customer feedback and reviewing management reports and developing strategies to improve department and hotel services
• Adheres to hotel policies and procedures:
• Attends work on time and as scheduled.
• Follows hotel grooming and hygiene standards.
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• Performs other duties and tasks as directed
• Maintains safe working conditions within the department and Hotel.
• Keeps immediate Supervisor promptly and fully informed of all problems or unusual matters of significance
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• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objective of this position.
• Maintains a favourable working relationship with all other hotel employees to foster and promote a co-operative and harmonious working environment.
• At all times projects a favourable image of the Hotel to the public.