Executive Assistant - Virtual

About the Company

We are seeking a proactive and highly organized Executive Assistant (Virtual Assistant) to provide virtual administrative support to business leaders across multiple geographies. The role requires supporting executives located in North America (NA), UK, India, and APAC time zones through effective communication, coordination, and administrative management. This is a hybrid work model role, and we are looking for female candidates based in Chennai, Mumbai, Bangalore, Hyderabad, or Pune.

About the Role

Virtual Assistant / Executive Assistant

Responsibilities

• Manage domestic and international travel bookings, including flights, hotels, and ground transportation, while handling urgent travel requests and resolving related issues.
• Efficiently manage executive calendars, schedule meetings across multiple time zones, and resolve scheduling conflicts.
• Process expense claims through Concur, coordinate with vendors for receipts, and ensure timely approvals and submissions.
• Provide administrative support to global leaders, ensuring effective stakeholder coordination through email and phone communication.
• Prioritize multiple tasks in a fast-paced environment while adapting to changing business requirements and deadlines.

Qualifications

• Graduate or Postgraduate degree.
• 0 - 3 years of experience in Executive Assistant or Administrative Support roles.
• Prior experience supporting senior leaders virtually, especially across NA and UK time zones, will be an added advantage.

Required Skills

• Proactive and highly organized.
• Effective communication and coordination across multiple geographies and time zones.
• Ability to manage calendars, travel bookings, and expense processes efficiently.
• Capability to prioritize multiple tasks in a fast-paced environment.

Preferred Skills

• Prior experience supporting senior leaders virtually, especially across NA and UK time zones.

Location

• Chennai
• Mumbai
• Bangalore
• Hyderabad
• Pune

Work Model

• Hybrid