Executive Assistant To Director

Responsibilities

Cross-Functional Execution & Coordination

• Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows.
• Secretarial Compliances: Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools.
• Legal & IPR: Interface with legal/IPR consultants for contract tracking, trademark
• filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups.
• Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining
• trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks.
• Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools.
• Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables.

Executive Assistance & Administrative Support

• Calendar Management: Maintain and prioritize the Directors daily/weekly schedule
• and appointments.
• Meeting Preparation: Research and prepare data, background notes, and talking points in advance.
• Communication Support: Draft, respond to, and manage email communication and
• document follow-ups.
• Documentation & Slides: Create high-quality presentations, strategic notes, and
• meeting summaries.

Key Skills and Competencies

• Excellent project coordination and follow-up ability
• Strong written and verbal communication in English and Hindi
• Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders
• Proficiency in Excel, presentation tools, and digital communication platforms
• High ownership mindset with proactive problem-solving

Qualification

• Proven experience as an Executive Assistant or similar role, ideally supporting
• senior leadership.
• Excellent organizational, communication, and interpersonal skills.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and maintain a high level of accuracy and attention
• to detail.
• Discretion and confidentiality are essential.

Technology Proficiency (Expected):

• Project Management Tools: ClickUp, JIRA, Notion (or equivalent)
• Office Tools: Microsoft Suite, Google Workspace
• Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet
• AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation)
• Design Tools: Canva, Figma (for basic review and coordination)

Attitude & Approach:

• We seek a professional who blends discipline with warmth, and ownership with humility. The
• ideal candidate:
• Operates with high accountability and attention to detail
• Communicates with clarity, maturity, and respect
• Brings a strong learners mindset to understand new domains quickly
• Is punctual, reliable, and consistent in delivery
• Remains calm and focused under pressure