Executive Assistant To CED

The roles Key Objective is:

• To effectively plan and execute Structural Repair Work at sites according to defined SOPs, manage client communication, and ensure timely handover, delivering quality within budget.
• Lead and motivate teams to achieve targets.

Key Duties Responsibilities:

Strategic:

• Forecast, anticipate, and convey material requirements quarterly in advance, sending the same to the Purchase Department 10 days before the start of the quarter.
• Ensure quick and logical decision-making for the smooth and timely completion of projects.

Implementation:

• Prepare material and labor budgets upon receipt of BOQ and work order, and secure necessary approvals.
• Create detailed activity-wise bar charts, track progress weekly, report status, and take corrective measures as needed.
• Standardize labor rates and engage labor contractors at approved rates.
• Identify and get approval for extra items and deviations/excess- savings, focusing on profitable items to increase their quantity.
• Identify loss-making items and obtain approval for extra or Substituted items.
• Review tender clauses, discuss with management, and implement them on-site.
• Revise material and labor budgets as required, but no later than the middle of the project, with management approval.
• Ensure on-site quality through strict quality control measures.
• For repairing projects, ensure company investment does not exceed 25% of the work order amount, recovering the full amount by the third R.A. bill.

Managerial

• Receive daily reports from Project In-Charge colleagues and send MIS reports to management.
• Approve vendor bills by thoroughly checking the GRN/weekly material report for at least 25% of the amount.
• Check and pass labor contractor bills., including on-site test checks for 25% of the bill value.
• Direct Project In-Charge to Complete projects on time.
• Ensure monthly billing of all projects on or before the 15th and secure payments as per tender clauses.
• Ensure material testing and obtain satisfactory test reports as per tender clauses or QAM.
• Coordinate with the Purchase Department to ensure timely material receipt.
• Liaise with the Accounts Department, clients, and consultants.
• Send monthly MIS reports on budget, site progress, and reconciliation of material and labor, preferably R.A. bill-wise.
• Verify the Fixed Asset Report from Project In-Charge and ensure maintenance of assets, ensuring they are in working condition.

Other Task:

• Attend daily conference calls. and various in house & Client & Consultants meeting.
• Handle multitasking duties as needed.