Executive Assistant To CED

• Prepare material and labor budgets upon receipt of BOQ and work order, and secure necessary approvals.
• Create detailed activity-wise bar charts, track progress weekly, report status, and take corrective measures as needed.
• Standardize labor rates and engage labor contractors at approved rates.
• Identify and get approval for extra items and deviations/excess- savings, focusing on profitable items to increase their quantity.
• Identify loss-making items and obtain approval for extra or
• Substituted items.
• Review tender clauses, discuss with management, and implement them on-site.
• Revise material and labor budgets as required, but no later than the middle of the project, with management approval.
• Ensure on-site quality through strict quality control measures.
• For repairing projects, ensure company investment does not exceed 25% of the work order amount, recovering the full amount by the third R.A. bill.
• Managerial
• Receive daily reports from Project In-Charge colleagues and send MIS reports to management.
• Approve vendor bills by thoroughly checking the GRN/weekly material report for at least 25% of the amount.
• Check and pass labor contractor bills., including on-site test checks for 25% of the bill value.
• Direct Project In-Charge to cComplete projects on time.
• Ensure monthly billing of all projects on or before the 15th and secure payments as per tender clauses.
• Ensure material testing and obtain satisfactory test reports as per tender clauses or QAM.
• Coordinate with the Purchase Department to ensure timely material receipt.
• Liaise with the Accounts Department, clients, and consultants.
• Send monthly MIS reports on budget, site progress, and reconciliation of material and labor, preferably R.A. bill-wise.
• Verify the Fixed Asset Report from Project In-Charge and ensure
• maintenance of assets, ensuring they are in working condition.
• Other Task:
• Attend daily conference calls.and various in house & Client & Consultants meeting.
• Handle multitasking duties as needed.

Additional Skills:

• Passion
• Responsible
• Decisive and deal-oriented
• Winning attitude with a ,Never Say Die; spirit
• Problem-solving skills
• Proactive.