Event Executive

• Business unit: Integrated Facilities Management
• Reporting to: Assistant Workplace Manager
• The ideal candidate should be from Hospitality background with extensive experience in managing / coordinating with various Stake holders in office premises.
• He/she will be responsible to plan, coordinate & implement various events at the Pune office.

Mandatory Requisite:

• Candidate who has experience in managing Events, Client visits, Expat visit.
• Hospitality background with extensive experience in managing / coordinating with various Stake holders in office premises.
• Responsible to plan, coordinate & implement various events at the Pune site.

Duties & responsibilities

• Greeting clients and setting a positive office atmosphere and assisting visitors in a professional and friendly manner.
• Maintain office decorum 3rd floor reception area, work caf area and board room area.
• Managing and knowledgeable about handling visitor management system/process.
• Answering the phone, taking messages or calls to respective departments.
• Creating and maintaining updated documents and spreadsheets for stock/inventory when necessary.
• Recording meeting minutes and dictations when necessary.
• Scheduling and confirming appointments & meetings if any
• Assisting on requirements of SEZs entry process related to vendor material entry or office video shoot by vendors, challans and keep it securely.
• Events flower arrangements, JLL attendance, background verification
• Ensure that quality of the services is always maintained at highest levels and work on further improvements.
• Reports unsafe / abnormal conditions and unusual occurrences to the concerned team
• Received customer suggestion and make necessary improvements

Performance objectives

• Provide Superior Client Service (weighting 50%)
• Initiative or Process Improvement in Functional Area (weighting 40%)
• Personal and Professional Development (weighting 10%)

Key skills

• Excellent communication skills written as well as listening
• Teamwork, Computer knowledge
• Experience in FM/software/hotel industry
• Customer service skills

Employee specification

• Candidate should be graduate in hotel management/BA/BBA/B.Sc.
• 1-4 years experience in FM industry into IT / Banking / Corporate set up