Copart Hiring For Accounts Payable Associate

The role involves reviewing and processing vendor invoices accurately and efficiently, ensuring timely payments, and handling invoice-related queries in alignment with company policy and SLAs.

Key Responsibilities:

• Process and validate vendor invoices (PO and Non-PO) in Coupa, ensuring compliance with internal controls and AP policies.
• Handle invoice processing for various categories such as fuel vendors, towing, utilities, and yard-level purchases.
• Perform 3-way matching for PO invoices and validate charges against receipts and purchase orders.
• Manage invoices without PO, verifying all required information such as invoice number, vendor details, and payment terms.
• Reconcile and validate check payments and yard-level expenses across multiple locations.
• Code invoices accurately to the appropriate General Ledger (GL) accounts, cost centers, and locations (yards).
• Resolve invoice exceptions and follow up with suppliers via email or the ticketing system for invoices in the 'On Hold' and the 'Rejection' queue, ensuring timely resolutions and clarifications.
• Respond to vendor queries and statements regarding past due invoices and take appropriate action to resolve issues.
• Maintain and update trackers for invoice exceptions and support knowledge retention through proper documentation.
• Process and apply credit memos to vendor accounts, ensuring they are matched appropriately with corresponding invoices.
• Adhere to process SLAs and actively contribute to process improvements.

Required Skills and Experience:

• 2-4 years of experience in Accounts Payable, Invoice Processing, or General Accounting.
• Strong understanding of AP concepts including 3-way match, PO and Non-PO invoice handling, and payment processes.
• Hands-on experience using Coupa or a similar procurement/invoice management platform (preferred).
• Familiarity with ERP systems such as SAP, Oracle, or NetSuite.