Back Office Executive

Perpetuity Capital is looking for BACK-OFFICE EXECUTIVE to join our dynamic team and embark on a rewarding career journey

• Perform various administrative and clerical tasks to support the back-office operations of the organization
• Manage and maintain documentation, including filing, scanning, and data entry
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, and ensure prompt and accurate responses
• Coordinate and schedule meetings, appointments, and travel arrangements for team members or executives
• Prepare and distribute reports, presentations, and other business documents
• Assist in managing and organizing office supplies, inventory, and equipment
• Support the HR department in administrative tasks, such as maintaining employee records, preparing HR documents, and coordinating recruitment processes
• Collaborate with finance and accounting teams for basic bookkeeping tasks, such as invoice processing and expense tracking
• Assist in coordinating and organizing company events, meetings, and conferences
• Maintain confidentiality of sensitive information and handle it with professionalism and integrity
• Provide general administrative support to other departments and team members as needed
• Stay updated with company policies, procedures, and regulations to ensure compliance
• Utilize office software and applications, such as Microsoft Office suite and document management systems, to complete tasks efficiently

Requirements:

• Bachelor's degree in Business Administration, Office Management, or a related field is preferred
• Proven experience (X+ years) as a Back-Office Executive or in a similar administrative role
• Proficiency in using office software and applications, such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and document management systems
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Excellent verbal and written communication skills
• Attention to detail and accuracy in performing administrative tasks
• Ability to work independently and collaboratively as part of a team
• Discretion and ability to handle confidential information
• Strong problem-solving and multitasking abilities
• Basic knowledge of finance and accounting principles is a plus
• Familiarity with HR processes and procedures is a plus