Associate US Payroll Consultant

Key Responsibilities:

• Payroll Processing:
• Assist in processing payroll for all employees, ensuring accurate and timely payments on a bi-weekly, semi-monthly, or monthly basis.
• Ensure deductions for taxes, benefits, garnishments, and other withholdings are correctly applied.
• Process new hires, terminations, and employee status changes in the payroll system.
• Review and ensure payroll data accuracy, including hours worked, overtime, bonuses, commissions, and other compensation-related data.
• Compliance and Reporting:
• Ensure payroll processing complies with federal, state, and local tax laws, wage and hour regulations, and company policies.
• Prepare and file federal, state, and local payroll tax reports, including quarterly and annual filings.
• Assist with audits related to payroll processing and ensure that all payroll records are maintained in accordance with company and legal requirements.
• Stay updated with payroll-related legislation, regulations, and best practices.
• Employee Inquiries and Support:
• Serve as the first point of contact for employees with payroll-related inquiries and resolve issues related to pay discrepancies, deductions, and benefits.
• Provide guidance to employees on payroll-related issues, including tax withholdings, paychecks, and compliance matters.
• Payroll Systems and Data Management:
• Assist in the management and maintenance of payroll systems, ensuring data integrity and accuracy.
• Support the integration of new payroll systems or software, and assist in troubleshooting system-related issues.
• Maintain accurate records of employee payroll data, including time and attendance, benefits, and deductions.
• Ad-hoc Projects:
• Support payroll-related ad-hoc projects and assist with process improvements to enhance the efficiency and accuracy of payroll operations.
• Assist with year-end payroll activities, including preparation of W-2 forms and other year-end reports.

Qualifications:

• Education:
• A Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field (preferred but not required).
• Experience:
• 1-2 years of experience in payroll processing, ideally within the US.
• Familiarity with payroll software (e.g., ADP, Workday, UltiPro, or similar) is a plus.
• Knowledge & Skills:
• Knowledge of federal, state, and local payroll tax laws and compliance requirements.
• Understanding of payroll processes, including tax deductions, benefit deductions, and garnishments.
• Proficiency in MS Excel and other office software (e.g., Word, Outlook).
• Strong attention to detail and ability to spot discrepancies in payroll data.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Communication Skills:
• Strong written and verbal communication skills to interact effectively with employees and management.
• Ability to explain payroll information in a clear and concise manner.

Desirable Skills:

• Certifications:
• Payroll certifications such as the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) are a plus.
• Problem Solving:
• Ability to troubleshoot payroll issues and implement solutions in a timely and efficient manner.
• Teamwork:
• Ability to work effectively both independently and within a team, supporting colleagues when needed.
• Confidentiality:
• Must be able to handle sensitive payroll data with discretion and professionalism.